Administrative Professional 1

Ohio Department of Insurance; Columbus (OH); On-site; USD 26,000 - 37,000; Full time

Job summary

Ohio Department of Insurance in Columbus is seeking an Administrative Professional to support the Human Resources Division with clerical tasks, HR records maintenance, meeting scheduling, and data entry. This role emphasizes accuracy, organization, and professional communication.

The position requires familiarity with standard office applications, attention to detail, and ability to manage multiple duties in a fast-paced government environment. Full-time, on-site work at 50 W Town St.

Qualifications

• Administrative support and clerical functions within HR or office settings.
• Ability to manage and organize records with accuracy.

Responsibilities

• Copies, scans, distributes, posts and files correspondences, reports, and memos.
• Prepares documents, composes, types, and obtains signatures.
• Maintains staff calendars and schedules meetings/interviews.
• Answers phones as front desk receptionist and directs callers.
• Enters data accurately and maintains HR records in internal systems.
• Purges records per retention schedules and organizes files.
• Coordinates with departments for meetings and interview setups.
• Handles mail processing and routine clerical tasks.

Skills

Data entry

Customer service

Operational and Administrative Support

Records management

Attention to detail

Time management

Education

Secretarial science or business office applications

Job description

Position Overview

The Administrative Professional supports the Human Resources Division by providing clerical assistance, maintaining and organizing HR records, scheduling meetings and interviews, processing mail and communications, and ensuring accurate data entry and records retention. Strong communication, organization, attention to detail, and professionalism are essential.

Position Overview

The Administrative Professional supports the Human Resources Division by providing clerical assistance, maintaining and organizing HR records, scheduling meetings and interviews, processing mail and communications, and ensuring accurate data entry and records retention. Strong communication, organization, attention to detail, and professionalism are essential.

If this sounds interesting to you, continue reading below to learn more about the career opportunity with our Department!

What You'll Do

Your Key Responsibilities include but are not limited to the following:

• Copies, scans, distributes, posts and/or files correspondences, reports, and memos
• Prepares various documents (e.g., composes, types, obtains signatures)
• Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal request, maintains calendars for staff)
• Types, proofreads, and edits typed documents
• Serves as agency’s front desk receptionist and answers phone lines and directs callers accordingly
• Scans, indexes, and files HR documents into internal or other applicable applications
• Interacts with other departments (e.g., setting up meetings and scheduling interviews)
• Provides information and compilation of data pulled from OAKS
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
• Performs general clerical tasks (e.g., orders supplies, inventory control, copies documents and files)
• Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports
• Creates new files as needed
• Purges records in accordance with applicable retention schedules
• Manages appointment schedules, notifies appropriate personnel of schedules and meetings
• Performs other duties as assigned

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.

• Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills

Administrative Support/Services

Organization

Insurance

Work Location

50 W Town St

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation

22.59

Schedule

Full-time

Classified Indicator

Classified

Union

OCSEA

Technical Skills

Data Entry, Customer Service, Operational and Administrative Support, Records Management

Professional Skills

Attention to Detail, Customer Focus, Time Management

Agency Overview

About Us

The Ohio Department of Insurance (ODI) was established in 1872 as an agency charged with overseeing insurance regulations, enforcing statutes mandating consumer protections, educating consumers, and fostering the stability of insurance markets in Ohio.

Today, the mission of the Ohio Department of Insurance is to provide consumer protection through education and fair but vigilant regulation while promoting a stable and competitive environment for insurers.

Please visit our website Department of Insurance and also find us on LinkedIn .