Administrative Professional 1

State of Ohio; Columbus (OH); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical Coverage

Dental & Vision

Paid time off & holidays

Education and Development

Job summary

The State of Ohio, Department of Insurance, invites applications for an Administrative Professional 1 in Columbus, OH. The role supports the Human Resources Division with clerical tasks, HR records management, meeting scheduling, mail processing, and accurate data entry.

Strong communication, organization, and professionalism are essential. This full-time position offers state benefits and requires attention to detail in a fast-paced office environment within the Insurance Agency.

Qualifications

• 1 yr. trg. or 1 yr. exp. in secretarial science or business office applications.
• For positions requiring technical terminology, 6 mos. trg. or exp. in relevant terminology.
• Background Check Information: final candidate will undergo criminal background check.

Responsibilities

• Copies, scans, distributes, posts and/or files correspondences, reports, and memos.
• Performs routine administrative duties and maintains staff calendars.
• Types, proofreads, and edits typed documents.
• Serves as front desk receptionist and directs callers.
• Scans, indexes, and files HR documents into internal systems.
• Interacts with other departments for meetings and interviews.

Skills

Data Entry

Customer Service

Operational and Administrative Support

Records Management

Job description

Job Description - Administrative Professional 1 (2600072C)

Administrative Professional 1 (2600072C)

Organization

Insurance

Agency Contact Name and Information : Kim Lowry 614-644-2681

Unposting Date

Sep 28, 2026, 3:59:00 AM

Work Location

50 W Town St 50 West Town Street Suite 300 Columbus 43215

Primary Location

United States of America-OHIO-Franklin County-Columbus

Compensation : 22.59

Schedule

Full-time

Union : OCSEA

Primary Job Skill

Administrative Support/Services

Technical Skills : Data Entry, Customer Service, Operational and Administrative Support, Records Management

Professional Skills : Attention to Detail, Customer Focus, Time Management

Ohio Department of Insurance 255 subscribers

The Ohio Department of Insurance (ODI) was established in 1872 as an agency charged with overseeing insurance regulations, enforcing statutes mandating consumer protections, educating consumers, and fostering the stability of insurance markets in Ohio.

Today, the mission of the Ohio Department of Insurance is to provide consumer protection through education and fair but vigilant regulation while promoting a stable and competitive environment for insurers.

The Administrative Professional supports the Human Resources Division by providing clerical assistance, maintaining and organizing HR records, scheduling meetings and interviews, processing mail and communications, and ensuring accurate data entry and records retention. Strong communication, organization, attention to detail, and professionalism are essential.

If this sounds interesting to you, continue reading below to learn more about the career opportunity with our Department!

What You'll Do:
Your Key Responsibilities include but are not limited to the following:

• Copies, scans, distributes, posts and/or files correspondences, reports, and memos
• Performs routine administrative duties (e. g., composes and responds to routine correspondence and verbal request, maintains calendars for staff)
• Types, proofreads, and edits typed documents
• Serves as agency’s front desk receptionist and answers phone lines and directs callers accordingly
• Scans, indexes, and files HR documents into internal or other applicable applications
• Interacts with other departments (e.g., setting up meetings and scheduling interviews)
• Provides information and compilation of data pulled from OAKS
• Receives, sorts, reviews, and distributes all incoming/outgoing mail, correspondence, and directives
• Performs general clerical tasks (e.g., orders supplies, inventory control, copies documents and files)
• Sets up and maintains (e.g., organizes, alphabetizes and files) correspondences, forms, and reports
• Creates new files as needed
• Purges records in accordance with applicable retention schedules
• Manages appointment schedules, notifies appropriate personnel of schedules and meetings
• Performs other duties as assigned

Position Overview:

The Administrative Professional supports the Human Resources Division by providing clerical assistance, maintaining and organizing HR records, scheduling meetings and interviews, processing mail and communications, and ensuring accurate data entry and records retention. Strong communication, organization, attention to detail, and professionalism are essential.

If this sounds interesting to you, continue reading below to learn more about the career opportunity with our Department!

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

1 yr. trg. or 1 yr. exp. in secretarial science or business office applications. For positions requiring technical terminology, applicants must also have 6 mos. trg. or 6 mos. exp. in relevant technical terminology.
-Or equivalent of Minimum Class Qualifications For Employment noted above
Job Skills: Administrative Support/Services

Background Check Information:

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.