Administrative Process & Operations Specialist

University of Idaho; Moscow (ID); On-site; USD 21,000 - 30,000; Full time

Job summary

The University of Idaho in Moscow is seeking an Administrative Specialist II to provide a wide range of operational support for visitors, students and staff within the College of Engineering. The role acts as the department’s first point of contact and handles routine administrative tasks and event coordination.

Responsibilities include composing and proofreading documents, maintaining calendars, coordinating travel, data entry, and evaluating procedures for efficiency.

Qualifications

• One year of office support experience including document or records management
• Experience composing, editing and formatting business documents
• Reception or customer service experience
• Proficiency with word processing, spreadsheets, email and internet research

Responsibilities

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Skills

Office support

Records management

Document editing

Reception

Customer service

Data entry

MS Office

Spreadsheets

Email

Internet research

Education

High School Diploma

Bachelor's degree in business or related field

Tools

MS Office

Job description

The University of Idaho in Moscow is seeking an Administrative Specialist II to provide a wide range of operational support for visitors, students and staff within the College of Engineering. The role acts as the department’s first point of contact and handles routine administrative tasks and event coordination.

Responsibilities include composing and proofreading documents, maintaining calendars, coordinating travel, data entry, and evaluating procedures for efficiency.