Administrative Specialist II, Alumni Relations

University of Idaho Careers; Moscow (ID); On-site; USD 22,000 - 31,000; Full time

Job summary

The University of Idaho is seeking an Administrative Specialist II, Alumni Relations in Moscow. The role provides broad administrative support to visitors, students and staff, acting as a process expert and coordinating various calendar activities.

You will greet visitors, manage inquiries, organize data, and assist with program and event tasks while upholding university procedures and policies.

Qualifications

• At least 1 year of office support and customer service experience.
• Proficiency with word processing, spreadsheets, email, and internet research.
• Ability to balance a workload to meet multiple deadlines.

Responsibilities

• Compose, proofread, and edit business documents and routine reports.
• Maintain schedules and event calendars.
• Coordinate travel and meeting logistics.

Skills

Office support

Documentation

Scheduling

Data entry

Customer service

Education

High School Diploma or equivalent

Job description

Appointment Information

Working Title:Administrative Specialist II, Alumni Relations

Division/College:3911-Constituency Experiences

Department:921-FDN Constituency Experiences

Location:Moscow

FTE:1

Advertising Pay Range:$19 per hour or higher, commensurate with experience

Is this position contingent on work and/or funding:False

FLSA Status: Classified

Type of Appointment: Full Fiscal Year

Position Overview:

The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as an administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:

• Compose, proofread, edit and distribute a variety of business documents and routine reports
• Maintain schedules and event calendars
• Coordinate logistics for regular travel and meetings
• Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
• Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
• Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
• Manage inventory
• Other duties as assigned

Required Experience:

• One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
• Using computer software and applications for word processing, spreadsheets, email and internet research
• Balancing a workload of assigned tasks to meet multiple deadlines

Required Education:

• High School Diploma or equivalent

Required Other:

• Ability to work nonstandard business hours, including weekends and holidays
• Possess a valid driver’s license and be able to meet policy requirements for driving university-owned vehicles

Additional Preferred:

• Experience working in a higher education setting
• Knowledge of University of Idaho and its procedures and protocol
• Understanding of financial transactions
• Strong customer service skills
• Ability to communicate effectively, both verbally and written
• Ability to use techniques and procedures in program and event development; e.g. managing, coordinating, administrating and providing record keeping

Physical Requirements and Working Conditions:

• Must be able to bend, twist, climb stairs
• Ability to lift, carry and/or otherwise move up to 25 pounds as needed for event support and inventory management

Posting Information

Open Until Filled: True

Visa Sponsorship:No

Degree Requirement Timeline:Degree required at time of hire