Senior Administrative Assistant

Hawthorne Lane; Washington (District of Columbia); Hybrid; USD 75,000 - 110,000; Full time

Benefits offered by this job

Competitive compensation

PPO health plan

Internet reimbursement

Monthly cell phone stipend

Job summary

Hawthorne Lane in Washington, DC is seeking an experienced Senior Administrative Assistant to serve as a strategic partner to five senior leaders, coordinating calendars, travel, and high-level administrative tasks. This role emphasizes implementing systems and processes in a fast-paced startup setting.

The ideal candidate will have executive-level experience, strong Google Workspace skills, and proven ability to manage competing priorities with tact and discretion in a global organization.

Qualifications

• Minimum of five years of administrative experience supporting multiple principals.
• Startup experience or international organization experience is a plus.
• Strong proficiency with Google Workspace and office software.
• Excellent judgement, communication, and organizational skills.

Responsibilities

• Provide white-glove administrative support to five senior leaders, managing complex calendaring, meeting logistics, and travel coordination.
• Ensure meeting readiness by preparing presentations, agendas, briefs, and coordinating spaces and tech.
• Track deadlines and action items, ensuring follow-up and no projects fall through the cracks.
• Assist with project coordination and management, developing timelines and actionable tasks.
• Act as the first point of contact between principals, team members, and external stakeholders.
• Prepare and submit expense reports and maintain organized financial records.

Skills

Executive-level support

Calendar management

Project coordination

Communication skills

Prioritization

Adaptability

Tools

Google Workspace

Job description

Attention all experienced administrative professionals! This rapidly growing global startup organization in Washington, DC is seeking a strategic professional with skills managing projects and high-level administrative support for their Senior Administrative Assistant opening. This role provides the opportunity to serve as an administrative partner, and key point of contact internally and among external stakeholders through a critical transition time for the organization as they build out. If you have prior top-level administrative experience, confidence in putting your experience and professional wisdom into action and are seeking an opportunity to build out systems and processes in an ever-evolving environment, apply today for consideration!

Key Responsibilities

• Provide white-glove administrative support to five senior leaders, managing complex, high-volume, calendaring, meeting logistics, and domestic and international travel coordination.
• Ensure meeting readiness by preparing presentations, agendas, briefs, and handling the preparation of meeting spaces/technical set up.
• Track key deadlines, and action items, ensuring timely follow up and that no projects fall through the cracks.
• Assist with project coordination and management, working with leadership to develop timelines, translating project plans into actionable tasks, and maintaining organization and communication throughout projects.
• Act as the first point of contact, liaising between the principle, team members, and external stakeholders, helping to prioritize incoming communications and requests.
• Prepare and submit expense reports, track receipts, maintain organized financial records, and follow up on any outstanding approvals.

Why You’ll Love Working Here

• Play an instrumental role supporting senior leaders in a mission-driven, fast-paced, start-up environment.
• A truly special opportunity in early stages of this organization’s development, serving as a trusted gatekeeper and confidant, helping to get a global organization up and running.
• Employees enjoy competitive compensation and well-rounded benefits including but not limited to paid time off, PPO plan, internet reimbursement, monthly cell phone stipend, and more!

What We’re Looking For

• Executive-level experience. You have a minimum of five years of previous administrative experience supporting multiple principals. Prior experience in a startup environment or international organization is a plus!
• Google Workspace all day every day. You are technologically adept and proficiently skilled in a variety of typical office software, strong experience, specifically in Google Suite is required.
• Trustworthy, thoughtful, and thorough. You have exceptional judgement, communication, and organizational skills.
• Priorities and proactiveness. The ability to proactively anticipate needs, resolve conflicts, and manage competing priorities in a high-volume environment are some of your standout strengths.
• Adaptable and available. You are ready to hit the ground running in this high-expectations organization and understand the 24/7 nature of a startup environment, eager to work hard, and flexible to working outside of core business hours as required.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.