Administrative & Payroll Support Specialist

Uog; Northern (KY); On-site; USD 38,000 - 47,000; Full time

Job summary

The University of Guam is seeking an Administrative Support Specialist to provide administrative support, including correspondence, reports, forms, meeting materials, and records management for Auxiliary Enterprises such as Triton Store, Cafe, and Post Office.

The role handles payroll submissions, onboarding, timekeeping, cashiering with POS systems, and reconciliation of purchasing card transactions, while maintaining confidential employee records and assisting with budget tracking and

Qualifications

• Bachelor’s degree or equivalent in business/administration.
• Experience maintaining confidential personnel and financial records.
• Proficiency with computerized information systems and customer service.

Responsibilities

• Provide administrative support including correspondence, reports, and filing.
• Coordinate attendance records, payroll submissions, onboarding paperwork.
• Respond to inquiries from students, faculty, staff, vendors, and the public.
• Perform cashiering and POS transactions with accurate deposits.
• Balance cash drawers and prepare deposits; reconcile purchasing card transactions.
• Prepare recurring financial and operational reports.
• Coordinate student employee schedules and timekeeping.

Skills

Customer service

Cash handling

Timekeeping

Records management

Organizational skills

Communication

Education

Bachelor's degree in Business Administration, Public Administration, Management, Accounting, or related field

3+ years administrative support experience

GED or high school diploma (equivalent)

Tools

Ellucian Colleague

UI Web

Job description

The University of Guam is seeking an Administrative Support Specialist to provide administrative support, including correspondence, reports, forms, meeting materials, and records management for Auxiliary Enterprises such as Triton Store, Cafe, and Post Office.

The role handles payroll submissions, onboarding, timekeeping, cashiering with POS systems, and reconciliation of purchasing card transactions, while maintaining confidential employee records and assisting with budget tracking and