Administrative Specialist – Project Support & Records

Ultipro; Georgia; Hybrid; USD 35,000 - 52,000; Full time

Job summary

Ultipro is seeking an Administrative Assistant to provide essential clerical support to the department's daily operations and back-up support to the Production Control Clerk.

Responsibilities include reception, document management in UltiPro, invoicing, onboarding, interviews, and reporting to government deliverables. This role requires two years of office experience, proficiency with MS Word/Excel/Outlook, strong organization, and comfort with office equipment.

Qualifications

• Two years of administrative office experience preferred.
• Proficient with Microsoft Word, Excel and Outlook.
• Strong organizational skills and attention to detail.
• Experience using phones, faxes, copiers, scanners and printers.

Responsibilities

• Provide reception and greet visitors.
• Assist Project Manager with administrative support.
• Maintain employee records and upload to UltiPro.
• Maintain safety files with electronic training records.
• Upload licenses and certifications on site and electronically.
• Take meeting minutes and distribute as required.
• Prepare reports for government deliverables.
• Process invoices through accounts payable.
• Coordinate interviews and paperwork.
• Assist onboarding and new hire processing.
• Track employee performance and disciplinary records.
• Data entry in UltiPro, CMMS and related systems.
• Order office supplies and manage mail.
• Coordinate annual medical testing.

Skills

Office experience

MS Word

MS Excel

MS Outlook

Organizational skills

Phone & office equipment

Education

High School Diploma or higher

Tools

UltiPro

CMMS

DMLSS

SmartsPro

Job description

Ultipro is seeking an Administrative Assistant to provide essential clerical support to the department's daily operations and back-up support to the Production Control Clerk.

Responsibilities include reception, document management in UltiPro, invoicing, onboarding, interviews, and reporting to government deliverables. This role requires two years of office experience, proficiency with MS Word/Excel/Outlook, strong organization, and comfort with office equipment.