Administrative & Payroll Specialist (Event Focus)

asmglobal; Phoenix (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

Legends is a holistic agency providing administrative support and payroll-related services across multiple venues and events. The role focuses on implementing systems, policies, and monitoring projects to ensure smooth office operations and compliance.

As part of a dynamic team, you will handle payroll timelines, data entry, file maintenance, and coordination with management, while adapting to varying event schedules, nights and weekends, and occasional travel to Dallas.

Qualifications

• Associates Degree or three years of accounting experience required.
• Hospitality experience is a plus.
• Experience in office management principles and procedures.
• Payroll experience is required.
• Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills.
• Ability to perform duties above expectations with little supervision.
• Professional demeanor with the aptitude to interact with poise and upholding the company name.
• Strong written and verbal communication skills.
• Hours may be extended or irregular to include nights, weekends, and holidays. Travel to our second venue in Dallas may be required.
• Excellent organizational skills.
• Ability to participate in a team environment.

Responsibilities

• Maintain timesheets and data entry of payroll. Complete tip reporting functions.
• Send all payroll reports to appropriate management for review each week. Must maintain strict payroll deadlines.
• Complete time sheets for temp employees and email to appropriate personnel.
• May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts.
• Maintain calendar, arrange appointments, coordinate on projects with the Management Team.
• Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), will serve as keeper of the records for all current and closed files within the office.
• Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors.
• Maintain inventory of office supplies.
• Monitor office equipment (printers/scanners/computers/etc.) for proper functioning; arrange repairs if needed.
• Retrieve, screen, and deliver mail correspondence. Coordinate FedEx and UPS mailings.
• Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management (must be proficient in Excel/Word).
• Enforce and implement corporate policies and procedures and remain well informed of all office functions.
• This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.
• Will work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions. Will assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary.
• Maintain Product Receiving Log.
• Contributes to the team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the concert/event schedule. Some nights and weekends will be required.
• Perform other related duties, tasks, and responsibilities, and special projects as required from time to time.

Skills

MS Office

Payroll

Data entry

Communication

Organization

Education

Associates Degree

Tools

Excel

Word

Outlook

PowerPoint

Database

Internet searching

Job description

Legends is a holistic agency providing administrative support and payroll-related services across multiple venues and events. The role focuses on implementing systems, policies, and monitoring projects to ensure smooth office operations and compliance.

As part of a dynamic team, you will handle payroll timelines, data entry, file maintenance, and coordination with management, while adapting to varying event schedules, nights and weekends, and occasional travel to Dallas.