Administrative & Payroll Coordinator for Events

Legends Global; Darien Center (NY); On-site; USD 27,552 - 30,307; Full time

Job summary

Legends Global is seeking a detail-oriented Office Services Associate to support payroll, admin operations, and vendor management in Darien Center, NY. The role requires accuracy, strong Excel/Word skills, and ability to handle multiple tasks during concert/event schedules.

You will maintain timesheets, prepare reports, and assist in payroll deadlines while collaborating with management and a flexible team.

Qualifications

• Associates Degree or three years of accounting experience required.
• Experience in the Hospitality industry is a plus.
• Experience in office management principles and procedures.
• Payroll experience is required.
• Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills.
• Ability to perform duties above expectations with little supervision.
• Professional demeanor with the aptitude to interact with poise and upholding the company name.
• Strong written and verbal communication skills.
• Hours may be extended or irregular to include nights, weekends, and holidays. Travel to our second venue in Dallas may be required.
• Excellent organizational skills.
• Ability to participate in a team environment.

Responsibilities

• Maintain timesheets and data entry of payroll.
• Send payroll reports to appropriate management for review each week. Must maintain strict payroll deadlines.
• Complete time sheets for temp employees and email to appropriate personnel.
• May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts.
• Maintain calendar, arrange appointments, coordinate on projects with the Management Team.
• Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), will serve as keeper of the records for all current and closed files within the office.
• Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors.
• Maintain inventory of office supplies.
• Monitor office equipment (printers/scanners/computers/etc.) for proper functioning; arrange repairs if needed.
• Retrieve, screen, and deliver mail correspondence. Coordinate FedEx and UPS mailings.
• Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management (must be proficient in Excel/Word).
• Enforce and implement corporate policies and procedures and remain well informed of all office functions.
• This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.
• Will work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions. Will assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary.
• Maintain Product Receiving Log.
• Contributes to the team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the concert/event schedule. Some nights and weekends will be required.
• Perform other related duties, tasks, and responsibilities, and special projects as required from time to time.

Skills

Payroll

Data entry

Timekeeping

MS Excel

MS Word

Education

Associates Degree

Accounting experience

Tools

MS Office suite

Job description

Legends Global is seeking a detail-oriented Office Services Associate to support payroll, admin operations, and vendor management in Darien Center, NY. The role requires accuracy, strong Excel/Word skills, and ability to handle multiple tasks during concert/event schedules.

You will maintain timesheets, prepare reports, and assist in payroll deadlines while collaborating with management and a flexible team.