Administrative & Payroll Coordinator

asmglobal; New Hampshire; On-site; USD 52,000 - 78,000; Full time

Job summary

Legends Global in the United States is seeking an Office Services Associate to support payroll, data entry, and general administrative duties across events and staff. You will manage timesheets, prepare reports in Excel, and coordinate with management to maintain accurate records for multiple venues.

The role requires payroll experience, strong organizational skills, and the ability to work flexible hours, including some nights and weekends, with occasional travel to Dallas when needed.

Qualifications

• Associates Degree or three years of accounting experience required.

Responsibilities

• Maintain timesheets and data entry of payroll. Complete tip reporting functions.
• Send all payroll reports to appropriate management for review each week. Must maintain strict payroll deadlines.
• Complete time sheets for temp employees and email to appropriate personnel.
• May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts.
• Maintain calendar, arrange appointments, coordinate on projects with the Management Team.
• Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), will serve as keeper of the records for all current and closed files within the office.
• Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors.
• Maintain inventory of office supplies.
• Monitor office equipment (printers/scanners/computers/etc.) for proper functioning; arrange repairs if needed.
• Retrieve, screen, and deliver mail correspondence. Coordinate FedEx and UPS mailings.
• Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management (must be proficient in Excel/Word).
• Enforce and implement corporate policies and procedures and remain well informed of all office functions.
• This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.
• Will work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions. Will assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary.
• Maintain Product Receiving Log.
• Contributes to the team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the concert/event schedule. Some nights and weekends will be required.
• Perform other related duties, tasks, and responsibilities, and special projects as required from time to time.

Skills

Payroll experience

Office management

Professional demeanor

Written and verbal communication

Team player

Excellent organizational skills

Hours flexibility

Education

Associate's Degree or 3 years accounting experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Database

Internet searching

Job description

Legends Global in the United States is seeking an Office Services Associate to support payroll, data entry, and general administrative duties across events and staff. You will manage timesheets, prepare reports in Excel, and coordinate with management to maintain accurate records for multiple venues.

The role requires payroll experience, strong organizational skills, and the ability to work flexible hours, including some nights and weekends, with occasional travel to Dallas when needed.