Administrative & Payroll Operations Coordinator - Hybrid

System One, Inc.; Maple Grove (MN); Hybrid; USD 25,000 - 36,000; Part time

Job summary

System One is seeking an organized Administrative Operations Coordinator to support a large field organization of approximately 270 employees in Maple Grove, MN. The role is a 12-month contract with a hybrid work model (onsite Tuesday through Thursday) and an hourly pay rate of $22/hr.

The position focuses on maintaining timekeeping records, coordinating fleet utilization data, reconciling expense reports, and providing general administrative support to field crews, supervisors, and leaders.

Qualifications

• Proven experience with high-volume data entry and maintaining accurate records.
• Strong Excel skills with filters, formulas, and VLOOKUPs.
• Excellent written and verbal communication.
• Ability to manage multiple tasks and meet deadlines.
• Experience with timekeeping or payroll processes is a plus.

Responsibilities

• Review and validate employee time entries in UKG and resolve discrepancies.
• Enter, maintain, and track fleet utilization data in SAP for ~100 employees.
• Process and reconcile monthly expense reports in Concur.
• Perform high-volume data entry, validate information, and generate reports.
• Maintain SharePoint sites and update department phone lists and documents.
• Provide day-to-day administrative support to field crews and leadership.
• Coordinate workloads and deadlines during payroll and month-end periods.
• Communicate professionally across the organization to resolve issues.

Skills

Excel

Outlook

Word

Data entry

Organizational skills

Communication

Attention to detail

Problem solving

Customer service

Independent work

Tools

UKG

SAP

Concur

SharePoint

Job description

System One is seeking an organized Administrative Operations Coordinator to support a large field organization of approximately 270 employees in Maple Grove, MN. The role is a 12-month contract with a hybrid work model (onsite Tuesday through Thursday) and an hourly pay rate of $22/hr.

The position focuses on maintaining timekeeping records, coordinating fleet utilization data, reconciling expense reports, and providing general administrative support to field crews, supervisors, and leaders.