Administrative Operations Specialist

DPR Construction; Westborough (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

DPR Construction is seeking an Administrative Support professional to provide centralized administrative support across multiple projects and regions in Massachusetts. You will process purchase orders, invoices, and order documentation to ensure accurate financial and operational transactions and maintain data integrity.

Role involves coordinating with project teams, vendors, and customers, handling data entry, and meeting deadlines while building strong cross-functional relationships.

Qualifications

• High School Education/GED or equivalent experience required.
• 1–3 years of experience in administrative support, accounts payable, order processing, or a related field required.
• Experience in construction supply or equipment operations preferred.
• Experience using enterprise procurement or invoice systems preferred.

Responsibilities

• Provides centralized administrative support for multiple projects or business lines across regions.
• Processes purchase orders, invoices, and order documentation to ensure accurate and timely financial and operational transactions.
• Reconciles purchase orders receivers and invoices to ensure accurate recordkeeping and timely payment processing.
• Receives, enters, and fulfills customer orders and purchase orders in coordination with project teams, branch teams, and vendors.
• Maintains positive working relationships with internal partners, vendors, and customers to resolve routine discrepancies.
• Supports multiple projects/business lines simultaneously while maintaining accuracy and meeting established deadlines.
• Performs data entry and general administrative tasks as needed.

Skills

Data entry

Administrative support

Education

High School Education / GED

Tools

Invoice systems

Procurement systems

Job description

DPR Construction is seeking an Administrative Support professional to provide centralized administrative support across multiple projects and regions in Massachusetts. You will process purchase orders, invoices, and order documentation to ensure accurate financial and operational transactions and maintain data integrity.

Role involves coordinating with project teams, vendors, and customers, handling data entry, and meeting deadlines while building strong cross-functional relationships.