Administrative Operations Specialist

DPR Construction; Boston (MA); On-site; USD 42,000 - 54,000; Full time

Job summary

DPR Construction is seeking an organized administrative professional to provide centralized support across multiple projects and regions. You will handle purchase orders, invoices, and order documentation to ensure accurate financial and operational transactions, while maintaining data integrity and responsive service.

Ideal candidates have 1–3 years in administrative roles with experience in accounts payable or order processing, and familiarity with procurement systems.

Qualifications

• High School Education/GED or equivalent experience required.
• 1–3 years of experience in administrative support, accounts payable, order processing, or a related field required.
• Experience in construction supply or equipment operations preferred.
• Experience using enterprise procurement or invoice systems preferred.

Responsibilities

• Processes purchase orders, invoice reconciliations, and order transactions using approved systems and workflows.
• Reconciles purchase order receivers and invoices to ensure accurate recordkeeping and timely payment processing.
• Receives, enters, and fulfills customer orders and purchase orders in coordination with project teams, branch teams, and vendors.
• Maintains positive working relationships with internal partners, vendors, and customers to resolve routine discrepancies.
• Supports multiple projects/ business lines simultaneously while maintaining accuracy and meeting established deadlines.
• Performs data entry and general administrative tasks as needed.

Skills

Data entry

Accounts payable

Order processing

Vendor coordination

Education

High School Education/GED

Job description

DPR Construction is seeking an organized administrative professional to provide centralized support across multiple projects and regions. You will handle purchase orders, invoices, and order documentation to ensure accurate financial and operational transactions, while maintaining data integrity and responsive service.

Ideal candidates have 1–3 years in administrative roles with experience in accounts payable or order processing, and familiarity with procurement systems.