Administrative Operations Asst - Centralized-1

DPR Construction; Westborough (MA); On-site; USD 42,000 - 52,000; Full time

Job summary

DPR Construction is seeking an Administrative Support professional to provide centralized administrative support across multiple projects and regions in Massachusetts. You will process purchase orders, invoices, and order documentation to ensure accurate financial and operational transactions and maintain data integrity.

Role involves coordinating with project teams, vendors, and customers, handling data entry, and meeting deadlines while building strong cross-functional relationships.

Qualifications

• High School Education/GED or equivalent experience required.
• 1–3 years of experience in administrative support, accounts payable, order processing, or a related field required.
• Experience in construction supply or equipment operations preferred.
• Experience using enterprise procurement or invoice systems preferred.

Responsibilities

• Provides centralized administrative support for multiple projects or business lines across regions.
• Processes purchase orders, invoices, and order documentation to ensure accurate and timely financial and operational transactions.
• Reconciles purchase orders receivers and invoices to ensure accurate recordkeeping and timely payment processing.
• Receives, enters, and fulfills customer orders and purchase orders in coordination with project teams, branch teams, and vendors.
• Maintains positive working relationships with internal partners, vendors, and customers to resolve routine discrepancies.
• Supports multiple projects/business lines simultaneously while maintaining accuracy and meeting established deadlines.
• Performs data entry and general administrative tasks as needed.

Skills

Data entry

Administrative support

Education

High School Education / GED

Tools

Invoice systems

Procurement systems

Job description

At DPR, roles and responsibilities are more than describing a job title—they are a commitment to building great things together. The job description(s) below defines core responsibilities and the scope of the role and is a starting point. Every employee is expected to lead from where they are, take ownership of outcomes, and always act in the best interest of the team, customer, project and organization.As a purpose-driven organization on a journey to be most admired, we rely on trust, shared leadership, open communication, disciplined action and a deep respect for the individual to drive exceptional performance. Success is not just about what we build, but who we build and how we build it: with integrity, enjoyment, uniqueness and an ever-forward mindset.Job Summary:Provides centralized administrative support for multiple projects or business lines across regions. Processes purchase orders, invoices, and order documentation to ensure accurate and timely financial and operational transactions. Ensures data accuracy, documentation integrity, and responsive service to to support business operations.Key Responsibilities:Processes purchase orders, invoice reconciliations, and order transactions using approved systems and workflows.Reconciles purchase order receivers and invoices to ensure accurate recordkeeping and timely payment processing.Receives, enters, and fulfills customer orders and purchase orders in coordination with project teams, branch teams, and vendors.Maintains positive working relationships with internal partners, vendors, and customers to resolve routine discrepancies.Supports multiple projects/ business lines simultaneously while maintaining accuracy and meeting established deadlines.Performs data entry and general administrative tasks as needed.Education Qualifications:High School Education/GED or equivalent experience required.Work Experience:1–3 years of experience in administrative support, accounts payable, order processing, or a related field required.Experience in construction supply or equipment operations preferred.Experience using enterprise procurement or invoice systems preferred.DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.Working at DPR, you'll have the chance to try new things, explore paths and shape your future. Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.Explore our open opportunities at www.dpr.com/careers .