Administrative Operations Specialist

Woodside; Molalla (OR); On-site; USD 38,000 - 50,000; Full time

Job summary

Woodside in Molalla, OR is seeking an experienced Administrative Assistant to support daily administrative activities in accordance with established policies, procedures, and state regulations. You will handle clerical tasks, assist with accounting, and help coordinate inter-department workflows on-site.

The role requires strong Excel skills, accurate record keeping, and the ability to read, interpret, and prepare business documents while maintaining confidentiality of resident information.

Qualifications

• Must possess a high school diploma or GED.
• Ability to read, analyze, and interpret general documents.
• Ability to write reports, business correspondence, and procedures.
• Strong attention to detail and organization.

Responsibilities

• Receive and follow supervisor instructions per policies.
• Organize, plan, and direct administrative activities.
• Maintain meeting minutes and file records.
• Serve as a community representative to support public relations.
• Assist the Administrator, DON & Business Office Manager in admin tasks.
• Perform clerical and accounting duties, incl. cash receipts.
• May assist with HR and payroll duties.
• Develop good working rapport across departments.
• Record incidents and maintain file per policy.
• Support administrative studies and projects as needed.
• Ensure ergonomics and safe lifting procedures are followed.
• Maintain adequate office supplies and equipment.
• Maintain confidentiality of resident care information.

Education

High School Diploma or GED

Tools

Excel

Job description

Woodside in Molalla, OR is seeking an experienced Administrative Assistant to support daily administrative activities in accordance with established policies, procedures, and state regulations. You will handle clerical tasks, assist with accounting, and help coordinate inter-department workflows on-site.

The role requires strong Excel skills, accurate record keeping, and the ability to read, interpret, and prepare business documents while maintaining confidentiality of resident information.