Administrative & Operations Specialist

DHL; Los Angeles (CA); Hybrid; USD 37,000 - 51,000; Full time

Benefits offered by this job

Competitive hourly pay

401K with company match

Medical, Dental, Vision

Tuition Reimbursement

Generous Paid Time Off

Employee Discount Program

Employee Assistance & Work Life Plan

Outstanding training opportunities

Job summary

DHL is seeking an Administrative Assistant in Los Angeles to support clearance teams and manage day-to-day clerical duties. You will handle workflow, vendor coordination, and billing processes, ensuring efficient office operations in a fast-paced environment.

Ideal candidates bring strong organizational and communication skills, MS Office proficiency, and prior administrative experience. Competitive pay and comprehensive benefits accompany the role.

Qualifications

• Strong organizational skills and attention to detail are essential.
• Excellent communication abilities for internal and external stakeholders.
• Prior administrative experience is highly desirable.
• Proficiency in MS Office applications is required.

Responsibilities

• Manage workflow by assigning and completing tasks with deadlines.
• Coordinate vendors and follow up on outstanding items.
• Support finance and operations with billing and accounts payable.
• Assist in coordinating Gateway activities and events.
• Implement programs and track progress to completion.
• Generate reports and communications as needed.
• Maintain office equipment and supplies; handle calls and emails.
• Schedule meetings and manage calendars and documents.

Skills

Organizational skills

Attention to detail

Effective communication

Fast-paced office adaptability

Education

High School or Equivalent

Tools

MS Office (Word, PowerPoint, Excel)

Job description

DHL is seeking an Administrative Assistant in Los Angeles to support clearance teams and manage day-to-day clerical duties. You will handle workflow, vendor coordination, and billing processes, ensuring efficient office operations in a fast-paced environment.

Ideal candidates bring strong organizational and communication skills, MS Office proficiency, and prior administrative experience. Competitive pay and comprehensive benefits accompany the role.