Administrative & Operations Specialist

North American Rail Solutions; Denver (CO); On-site; USD 42,000 - 54,000; Full time

Job summary

North American Rail Solutions (NARS) seeks an organized Administrative Assistant to support Accounting, HR, Sales, and Operations with a focus on confidentiality and efficiency. The role handles scheduling, reception, document filing, and communications.

The ideal candidate has a High School diploma or GED, 3+ years in administrative work, and strong MS Office skills. Familiarity with Paylocity or CMiC is a plus, and you will coordinate vendors, payroll data, and onboarding tasks.

Qualifications

• High school diploma or GED required.
• 3+ years of administrative experience.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite.
• Ability to multitask and maintain confidentiality.

Responsibilities

• Perform administrative functions across departments (scheduling, reception, mail, supplies).
• Welcome visitors and direct them as needed and maintain an organized office.
• Coordinate with vendors for repairs and maintenance; arrange team events.
• Handle internal/external communications; answer calls and respond to emails.
• Assist payroll data preparation and onboarding of new employees.
• Support accounting tasks (A/P, purchase orders, inventories).
• Arrange travel bookings and prepare memos, invoices, and reports.

Skills

Excellent communication

Organizational skills

Multitasking

Independent work

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Office

Paylocity

CMiC

Job description

North American Rail Solutions (NARS) seeks an organized Administrative Assistant to support Accounting, HR, Sales, and Operations with a focus on confidentiality and efficiency. The role handles scheduling, reception, document filing, and communications.

The ideal candidate has a High School diploma or GED, 3+ years in administrative work, and strong MS Office skills. Familiarity with Paylocity or CMiC is a plus, and you will coordinate vendors, payroll data, and onboarding tasks.