HR Administrative Assistant

Laborup; Mascot (TN); On-site; USD 25,000 - 37,000; Part time

Job summary

Laborup is seeking a part-time HR administrative advocate to support onboarding, orientation, and recruitment activities. The role involves processing new hires, creating badges, scheduling interviews, and assisting with payroll, benefits questions, and policy interpretation.

You will monitor timecards, track attendance, and assist with associate relations issues under the HR manager. Strong communication and confidentiality are essential.

Qualifications

• High School diploma or GED required.
• College degree preferred for additional HR understanding.
• Excellent interpersonal and written/verbal communication.
• Strong confidentiality and professional conduct expected.
• Knowledge of compensation, benefits, employment law, and training functions.

Responsibilities

• Follow safety rules and standard procedures.
• Assist with recruiting activities: scheduling, phone screens, interviews, job fairs.
• Support onboarding: offer letters, new hire forms, I-9, system entry, badges.
• Prepare orientation materials and conduct portions of new hire orientation.
• Answer payroll and benefits questions and interpret policy.
• Track timecards and coordinate with staffing agencies weekly.
• Support associate relations issues, investigations, coaching, and discipline under HR manager guidance.
• Advise associates on medical leave, FMLA, and disability matters.
• Conduct trainings at NA Rail sites and oversee hourly cross-training programs.
• Assist with annual open enrollment and plan company events.

Skills

Interpersonal skills

Confidentiality

HR knowledge

MS Office

Written & verbal communication

Public speaking

Independent work

Project management

Problem solving

Critical thinking

Education

High School diploma/GED

College degree preferred

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Overview

To promote positive associate relations by serving as an associate advocate, communicating frequently with associate groups through multiple channels, and maintaining a high amount of visibility with the associates across TRS-NA. This would be a lot of entering a new hires, creating badges, setting up orientations, creating orientation binders, etc. This is a part time role (22-28 hours per week) for 3 months (October - December).

Responsibilities

• Follow all safety rules and regulations.
• Ensure that standard procedures are followed in all aspects of work.
• Assist with recruitment activities such as scheduling and conducting phone screens, on-site interviews, and attending job fairs.
• Able to assist with all aspects of on-boarding such as preparing offer letters, processing new hire forms, assembling new associate files, verifying I-9 documentation, entering new hires into the system, and ordering badges.
• Prepare materials and conduct portions of new hire orientation.
• Answers or assists with payroll and benefits questions as well as policy interpretation.
• Monitors associate timecards and submits contingent time to staffing agencies on a weekly basis.
• Responsible for tracking various types of data on spreadsheets including attendance, disciplinary actions, etc.
• Participates in associate relations issues, workplace investigations, coaching, counseling, and disciplinary process under the guidance of the HR manager.
• Gives guidance to associates needing medical leave such as FMLA, or short and/or long-term disability.
• Conducts training for selected topics at NA Rail sites.
• Takes a leading role in the oversite of hourly cross-training programs.
• Assists with annual open enrollment.
• Helps plan and assists with company events including ordering lunches, booking conference rooms, and on-site vendor coordination.

Qualifications

• High School Diploma or GED
• College degree preferred

• Must have excellent interpersonal skills
• Ability to operate with a high amount of confidentiality and professionalism
• Knowledge of HR related areas including compensation, benefits, employment law, and training
• Strong computer skills including MS Word, Excel, PowerPoint, Outlook

• Candidates must have good written and verbal communication skills including the ability to present in front of large groups.
• Able to act independently and manage various projects from initiation to completion
• Strong problem solving and critical thinking skills