Administrative & Operations Specialist

American Track; Knoxville (TN); On-site; USD 42,000 - 56,000; Full time

Job summary

North American Rail Solutions (NARS) is seeking an Administrative Assistant to perform a broad range of clerical tasks across Accounting, HR, Sales, and Operations. Strong communication, organization, and confidentiality are essential as duties include scheduling, reception, records, and vendor coordination.

The role supports onboarding, payroll data preparation, and basic accounting functions such as POs and A/P, with duties extending to travel planning and internal communications.

Qualifications

• Excellent verbal and written communication skills.
• Strong organizational abilities and attention to detail.
• Proficient in Microsoft Office Suite.
• Experience with payroll data and bookkeeping basics.
• Ability to work independently and multitask effectively.
• Familiarity with Paylocity or CMiC is a plus.

Responsibilities

• Handle administrative tasks across departments including scheduling, reception, mail, and supplies.
• Greet visitors, direct inquiries, and maintain a professional office environment.
• Coordinate with vendors for repairs and maintenance as needed.
• Prepare communications, memos, invoices, and reports.
• Assist with onboarding and setup of new employees and equipment.
• Support payroll data gathering and reporting to corporate teams.
• Perform basic accounting functions such as purchase orders and accounts payable.
• Make travel arrangements and coordinate events to support business needs.

Skills

Communication

Multitasking

Office Suite

Organization

Recordkeeping

Independent work

Paylocity

CMiC

Education

High School Diploma or GED

Job description

North American Rail Solutions (NARS) is seeking an Administrative Assistant to perform a broad range of clerical tasks across Accounting, HR, Sales, and Operations. Strong communication, organization, and confidentiality are essential as duties include scheduling, reception, records, and vendor coordination.

The role supports onboarding, payroll data preparation, and basic accounting functions such as POs and A/P, with duties extending to travel planning and internal communications.