Administrative Operations Specialist

Vaco; Birmingham (AL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Eligible for discretionary bonuses

Medical, dental, and vision benefits

401(k) retirement plan

Job summary

Vaco Recruiter Services in Birmingham, AL is seeking an Administrative Operations Specialist for an onsite role with a $55,000-$65,000 salary. This position provides essential support to operational efforts and combines general admin tasks with marketing support.

Ideal candidates are proactive, detail-oriented, and organized, with strong MS Office skills and excellent interpersonal abilities. You will manage mail, calendar, data entry, and collaborate with marketing on campaigns, while

Qualifications

• Degree in business, marketing, or related field is a plus.
• Proven experience in an administrative role; marketing support experience is advantageous.
• Excellent communication and interpersonal skills.
• Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with attention to detail.
• Ability to multitask and prioritize responsibilities effectively.

Responsibilities

• Manage incoming and outgoing mail and packages.
• Assist with general administrative tasks, including data entry, filing, and document management.
• Coordinate appointments, meetings, and conference room bookings.
• Collaborate with the marketing team to execute marketing campaigns and initiatives.
• Assist in creating and proofreading marketing materials, including brochures, emails, and social media content.
• Help maintain databases and maintain customer information.

Skills

MS Office Proficiency

Communication

Organizational skills

Multitasking

Education

Degree in business/marketing or related field

Tools

MS Office Suite

Job description

Administrative Operations Specialist - Onsite

Salary: $55,000-$65,000

We are seeking a versatile Administrative Assistant to serve in a dual capacity role providing essential support to operational efforts. This role is a pivotal point for our client’s organization, requiring exceptional organizational and interpersonal skills.

If you're a proactive professional who thrives in a dynamic environment, this position offers a unique opportunity to contribute to both the office's efficiency and operational initiatives.

Responsibilities

• Manage incoming and outgoing mail and packages.
• Assist with general administrative tasks, including data entry, filing, and document management.
• Coordinate appointments, meetings, and conference room bookings.
• Collaborate with the marketing team to execute marketing campaigns and initiatives.
• Assist in creating and proofreading marketing materials, including brochures, emails, and social media content.
• Help maintain databases and maintain customer information.

Requirements

• Degree in business, marketing, or related field is a plus.
• Proven experience in an administrative role; marketing support experience is advantageous.
• Excellent communication and interpersonal skills.
• Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with attention to detail.
• Ability to multitask and prioritize responsibilities effectively.

• Eligible for discretionary bonuses
• Medical, dental, and vision benefits
• 401(k) retirement plan