Onsite Admin & Operations Specialist — Marketing Support

Vaco; Birmingham (AL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Eligible for discretionary bonuses

Medical, dental, and vision benefits

401(k) retirement plan

Job summary

Vaco Recruiter Services in Birmingham, AL is seeking an Administrative Operations Specialist for an onsite role with a $55,000-$65,000 salary. This position provides essential support to operational efforts and combines general admin tasks with marketing support.

Ideal candidates are proactive, detail-oriented, and organized, with strong MS Office skills and excellent interpersonal abilities. You will manage mail, calendar, data entry, and collaborate with marketing on campaigns, while

Qualifications

• Degree in business, marketing, or related field is a plus.
• Proven experience in an administrative role; marketing support experience is advantageous.
• Excellent communication and interpersonal skills.
• Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with attention to detail.
• Ability to multitask and prioritize responsibilities effectively.

Responsibilities

• Manage incoming and outgoing mail and packages.
• Assist with general administrative tasks, including data entry, filing, and document management.
• Coordinate appointments, meetings, and conference room bookings.
• Collaborate with the marketing team to execute marketing campaigns and initiatives.
• Assist in creating and proofreading marketing materials, including brochures, emails, and social media content.
• Help maintain databases and maintain customer information.

Skills

MS Office Proficiency

Communication

Organizational skills

Multitasking

Education

Degree in business/marketing or related field

Tools

MS Office Suite

Job description

Administrative Operations Specialist - Onsite

Salary: $55,000-$65,000

We are seeking a versatile Administrative Assistant to serve in a dual capacity role providing essential support to operational efforts. This role is a pivotal point for our client’s organization, requiring exceptional organizational and interpersonal skills.

If you're a proactive professional who thrives in a dynamic environment, this position offers a unique opportunity to contribute to both the office's efficiency and operational initiatives.

Responsibilities:

• Manage incoming and outgoing mail and packages.
• Assist with general administrative tasks, including data entry, filing, and document management.
• Coordinate appointments, meetings, and conference room bookings.
• Collaborate with the marketing team to execute marketing campaigns and initiatives.
• Assist in creating and proofreading marketing materials, including brochures, emails, and social media content.
• Help maintain databases and maintain customer information.

Requirements:

• Degree in business, marketing, or related field is a plus.
• Proven experience in an administrative role; marketing support experience is advantageous.
• Excellent communication and interpersonal skills.
• Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with attention to detail.
• Ability to multitask and prioritize responsibilities effectively.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.