Administrative Coordinator

Vaco; Irvine (CA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) retirement plan

Job summary

Vaco Recruiter Services is looking for a Marketing Administrative Coordinator in Irvine, California, to support their marketing team with day-to-day operations. The role focuses on administrative tasks, program logistics, and ensuring smooth communication with teams and customers. Ideal candidates should have 1-3 years of related experience, strong organizational and communication skills, and proficiency in Microsoft Office. Compensation is competitive and includes potential bonuses and benefits.

Qualifications

• 1–3 years of experience in administrative support, operations, customer service, or similar role.
• Strong organizational skills with the ability to manage multiple tasks.
• Detail-oriented and dependable.

Responsibilities

• Provide administrative support to the marketing and operations teams.
• Assist with coordination and execution of marketing programs and internal initiatives.
• Maintain records, track program activity, and update spreadsheets and internal systems.

Skills

Organizational skills

Customer service

Communication skills

Attention to detail

Tools

Microsoft Office (Excel, Outlook, Word)

Job description

Our client, a long-term organization, is seeking a Marketing Administrative Coordinator to support the day-to-day operations of their marketing team.

This role is heavily administrative and coordination focused, supporting internal processes, assisting with program logistics, and helping maintain strong communication with both internal teams and customers. This is not a creative marketing role — it is best suited for someone who enjoys organization, multitasking, and keeping things running smoothly behind the scenes.

Key Responsibilities

• Provide administrative support to the marketing and operations teams
• Assist with coordination and execution of marketing programs and internal initiatives
• Serve as a point of contact for internal teams and external customers for general inquiries
• Maintain records, track program activity, and update spreadsheets and internal systems
• Assist with processing requests, documentation, and approvals related to marketing programs
• Support customer relations by ensuring timely follow-up and clear communication
• Help organize and maintain marketing files, materials, and shared resources
• Coordinate meetings, calendars, and internal communications as needed
• Assist with reporting and data entry tasks to support program tracking

Qualifications

• 1–3 years of experience in administrative support, operations, customer service, or similar role
• Strong organizational skills with the ability to manage multiple tasks
• Customer service-oriented with strong communication skills
• Detail-oriented and dependable
• Proficient in Microsoft Office (Excel, Outlook, Word)
• Comfortable working in a fast-paced, team-oriented environment

Compensation for this role depends upon a wide array of factors including skill set, experience, licensure, certifications, office location, and other considerations. The salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits, as well as the company’s 401(k) retirement plan.