Administrative Operations & Scheduling Lead

State of Arkansas; Little Rock (AR); On-site; USD 43,000 - 64,000; Full time

Job summary

State of Arkansas’ Department of Public Safety is seeking an Administrative Coordinator to support leadership and manage day-to-day office operations. The role emphasizes proactive problem-solving, effective communication, and efficient workflow coordination.

The position requires a high school diploma and related administrative experience, with strong skills in MS Office and coordination of complex scheduling. This role ensures accuracy in records and contributes to organizational efficiency.

Qualifications

• A high school diploma or equivalent is required, plus one year of experience in administrative roles.

Responsibilities

• Oversee the daily operations of the office, ensuring that office systems, procedures, and resources are efficiently managed.
• Monitor office supply levels, place orders, and manage inventory to ensure all operational needs are met.
• Ensure office equipment is functioning properly and arrange for repairs or maintenance as needed.
• Coordinate complex scheduling for senior staff, arranging meetings, conferences, and travel plans.
• Prioritize appointments and ensure that all participants are informed and prepared for meetings or events.
• Maintain accurate and up-to-date records for both physical and digital files, ensuring ease of access and compliance with relevant policies.
• Organize and manage filing systems for confidential and non-confidential information, ensuring adherence to state laws and regulations.
• Assist in evaluating existing administrative processes and recommend improvements to streamline operations and increase efficiency.
• Collaborate with team members and leadership to design and implement changes that enhance organizational performance.
• Manage internal communications, ensuring that memos, notices, and announcements are distributed efficiently and accurately.

Skills

Multitasking

Attention to detail

Verbal communication

Written communication

Problem solving

Team collaboration

Education

High school diploma

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

State of Arkansas’ Department of Public Safety is seeking an Administrative Coordinator to support leadership and manage day-to-day office operations. The role emphasizes proactive problem-solving, effective communication, and efficient workflow coordination.

The position requires a high school diploma and related administrative experience, with strong skills in MS Office and coordination of complex scheduling. This role ensures accuracy in records and contributes to organizational efficiency.