Administrative Operations Leader: Events, Budgets & Projects

Stanford University; Palo Alto (CA); Hybrid; USD 75,000 - 105,000; Full time

Job summary

Stanford University’s Nephrology division seeks an Administrative Operations Coordinator (AA3) to support the Division Director, Administrative Manager, Chief and Faculty on a hybrid basis across the medical center and Research Park.

The role emphasizes program management, calendar planning, travel arrangements, procurement, asset management, and event coordination in a fast-paced, collaborative environment.

Qualifications

• High school diploma with four years of administrative experience.
• Strong organizational and detail orientation.
• Excellent verbal and written communication.
• Proficient with office software and email applications.
• Ability to manage calendars, travel, budgets and reporting.

Responsibilities

• Establish priorities and resolve administrative problems on behalf of supervisor.
• Schedule, organize, and manage complex conferences, seminars, events, and logistics.
• Draft documents for presentations, grants, and reports; edit and fact-check.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports and spreadsheets using specialized software.
• Process financial transactions; monitor budgets and reconcile statements.
• Coordinate maintenance, plan moves or renovations.
• Supervise staff or students and provide performance input.

Skills

Office software

Communication skills

Organizational skills

Customer service

Multitasking

Initiative

Decision making

Education

High school diploma

Tools

Microsoft Office

Job description

Stanford University’s Nephrology division seeks an Administrative Operations Coordinator (AA3) to support the Division Director, Administrative Manager, Chief and Faculty on a hybrid basis across the medical center and Research Park.

The role emphasizes program management, calendar planning, travel arrangements, procurement, asset management, and event coordination in a fast-paced, collaborative environment.