Executive Admin & Strategy Partner, Finance Operations (Hybrid)

Stanford University School of Medicine; Redwood City (CA); Hybrid; USD 55,000 - 56,000; Full time

Job summary

Stanford University School of Medicine in Redwood City, CA, seeks an Administrative Associate 3 to provide high-level support within Financial Management Services. The role requires discretion, strategic thinking, and managing multiple priorities in a fast-paced university setting.

Responsibilities include calendar coordination, travel planning, document preparation, and financial processing to drive efficiency and organizational effectiveness.

Qualifications

• Bachelor's degree or equivalent education/experience.
• Experience supporting senior executives in a complex org.
• Experience in higher education, healthcare, or finance.
• Experience coordinating complex calendars, meetings and travel.
• Experience processing and reconciling financial transactions and budgets.
• Proficiency with MS Office, Google Workspace, and Stanford systems (Oracle Financials, iProcurement, Expense Requests, PCard, TCard).
• Ability to handle highly confidential information with discretion.
• Interest in leveraging AI to improve administrative processes.
• Demonstrated initiative in process improvement and cross-functional collaboration.

Responsibilities

• Act on behalf of supervisor to set priorities and resolve admin issues.
• Schedule and organize complex conferences, events, and travel within budget.
• Draft documents and correspondence for presentations and reports; edit as needed.
• Plan calendars, resolve conflicts, and arrange travel per policies.
• Create complex reports/spreadsheets using enterprise software.
• Oversee financial transactions; monitor budgets and reconcile statements.
• Coordinate maintenance, office moves, and minor renovations.
• Supervise staff or students as needed.

Skills

Bachelor's degree or equivalent

Experience supporting senior executiv​

Experience in higher education/healthc

Calendar coordination

Financial transactions processing

Budget monitoring

Microsoft Office & Google Workspace

Oracle Financials / iProcurement

Confidential information handling

Interest in AI technologies

Process improvement

Professional development / committees

Education

Bachelor's degree

Tools

Oracle Financials

iProcurement

Expense Requests

PCard

TCard

Job description

Stanford University School of Medicine in Redwood City, CA, seeks an Administrative Associate 3 to provide high-level support within Financial Management Services. The role requires discretion, strategic thinking, and managing multiple priorities in a fast-paced university setting.

Responsibilities include calendar coordination, travel planning, document preparation, and financial processing to drive efficiency and organizational effectiveness.