Hybrid Administrative Operations Lead

Stanford University School of Medicine; Palo Alto (CA); Hybrid; USD 90,000 - 110,000; Full time

Job summary

Stanford University School of Medicine’s Nephrology division seeks an Administrative Operations Coordinator to support the Division Director and Faculty. The role covers program management, web maintenance, calendaring, travel arrangements, procurement, asset management, and event coordination in a fast-paced, collaborative environment.

Hybrid position supporting main campus and Research Park, offering exposure to clinical and scientific operations and opportunities for professional development

Qualifications

• High school diploma and four years of administrative experience or equivalent
• Strong computer and office software proficiency
• Excellent organizational and communication skills
• Ability to manage multiple priorities and deadlines

Responsibilities

• Act on behalf of supervisor or department chair for administrative priorities
• Schedule, organize, and operate conferences, seminars, and events within budget
• Draft documents, edit, and maintain content for documents, reports, and websites
• Plan calendars, arrange travel, and ensure policy compliance
• Create complex reports and budget statements and monitor expenditures
• Coordinate maintenance, moves, and renovation projects
• Supervise staff or temporary workers and review workloads

Skills

Advanced computer skills

Project completion

Organizational skills

Verbal and written communication

Customer service

Prioritization

Initiative and ownership

Judgement and discretion

Education

High school diploma + 4 years admin experience

Tools

Office software

Job description

Stanford University School of Medicine’s Nephrology division seeks an Administrative Operations Coordinator to support the Division Director and Faculty. The role covers program management, web maintenance, calendaring, travel arrangements, procurement, asset management, and event coordination in a fast-paced, collaborative environment.

Hybrid position supporting main campus and Research Park, offering exposure to clinical and scientific operations and opportunities for professional development