Administrative Assistant & Office Operations Coordinator

Pye-Barker Fire & Safety; Kearney (NE); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

All In Ownership Plan for eligible all

Job summary

Pye-Barker Fire & Safety in the United States is seeking an organized Administrative Assistant to support a busy location. You will greet clients, manage calls, schedule technicians, maintain records, and assist with billing and purchasing.

The role emphasizes accuracy, confidentiality, and teamwork. Qualifications include a bachelor or associate degree (or equivalent), typing 50 wpm, proficiency with Microsoft Office, and strong proofreading.

Qualifications

• Bachelor or Associate degree or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 wpm.
• Ability to proofread.
• Proficient in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Makes appointments and referrals.
• Schedule Field Technicians on a daily basis.
• Manage data in spreadsheets and reports.
• Creates and maintains office related records and reports.
• Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory.
• Maintains the integrity and confidentiality of confidential employee or departmental files.
• Assists with job setup/maintenance in service software.
• Assists with collections.
• Assists other departments as needed.
• Assists with Customer relations.
• Assists with Contract creations.
• Perform other duties assigned by management.

Skills

Typing 50 wpm

Microsoft Office

Proofreading

Organization

Independent work

Education

Bachelor or Associate degree

Tools

Microsoft Office Suite

Job description

Pye-Barker Fire & Safety in the United States is seeking an organized Administrative Assistant to support a busy location. You will greet clients, manage calls, schedule technicians, maintain records, and assist with billing and purchasing.

The role emphasizes accuracy, confidentiality, and teamwork. Qualifications include a bachelor or associate degree (or equivalent), typing 50 wpm, proficiency with Microsoft Office, and strong proofreading.