Administrative Operations Assistant – Fleet & Records

Pye-Barker Fire & Safety; Montrose (CO); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if applicable)

Job summary

Pye-Barker Fire & Safety in Colorado is seeking an Administrative Specialist to assist the office manager with accounting, fleet management, insurance, and records.

Responsibilities include maintaining department files, monitoring budgets, preparing reports, coordinating travel, and supporting multiple departments and events, while ensuring policy compliance; strong MS Office skills, especially Excel, are required.

Qualifications

• Bachelor's degree or equivalent combination of education and experience is required.
• Three years of related administrative or clerical experience.
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint.
• Experience with Excel and generating reports is preferred.
• Excellent time management and ability to meet deadlines.
• Ability to work independently in a fast-paced environment.
• Excellent verbal and written communication skills.
• Highly organized and detail oriented.
• Experience in an office setting.

Responsibilities

• Manages internal users and permissions for CRM, email, and phones.
• Coordinates with branches on fleet needs and with the fleet provider.
• Obtains, renews, and maintains state licenses and permits.
• Maintains hiring/termination processes per company policy.
• Manages vendor accounts, inventory, and submits invoices.
• Assist other departments as needed.
• Coordinates travel.
• Assists with projects and event support.
• Maintains department records and meeting materials.
• Oversees day‑to‑day office operations.
• Receives and distributes mail; performs other duties.

Skills

MS Office Suite

Excel

Time management

Communication

Organization

Independent work

Office experience

Verbal & written communication

Education

Bachelor's degree in related field or equivalent

Tools

CRM

Job description

Pye-Barker Fire & Safety in Colorado is seeking an Administrative Specialist to assist the office manager with accounting, fleet management, insurance, and records.

Responsibilities include maintaining department files, monitoring budgets, preparing reports, coordinating travel, and supporting multiple departments and events, while ensuring policy compliance; strong MS Office skills, especially Excel, are required.