Strategic Administrative Assistant - Fleet, Budgets & Records

Pye-Barker Fire & Safety, LLC; Montrose (CO); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if job applicable)

All In Ownership Plan

Job summary

Pye-Barker Fire & Safety, LLC in Montrose, CO seeks an experienced administrative assistant to support the office manager with accounting, fleet management, licensing, and records.

You will handle clerical tasks, generate reports, manage communications, schedules, and assist with budgets, vendor invoices, and travel coordination. This role offers growth in a protective-industry company with competitive pay and benefits.

Qualifications

• Bachelor's degree or equivalent combination of education/experience.
• 3 years of related administrative, office or clerical experience.
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint.
• Experience with Excel and comfortable with managing excel-generated reports.
• Excellent time management with ability to meet deadlines.
• Ability to work independently in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent verbal and written communication skills.
• Highly organized and detail oriented.
• Experience in an office setting.

Responsibilities

• Manages internal users and their permissions for CRM, email, cell phones, office phones, air cards, etc.
• Manages company telecommunications network and communicates with answering service.
• Coordinates with the branches on their fleet needs and communicates with the fleet provider.
• Obtains, renews, and maintains state licenses and permits.
• Maintain integrity of hiring/termination process through the proper application of company policies.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Assist other departments as needed.
• Coordinates travel.
• Assists with projects and event support.
• Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly.
• Creates and maintains office related records.
• Interprets, monitors, and analyzes inform.
• Oversees and coordinates the day-to-day office operations.
• Receives and distributes incoming and outgoing mail.
• Perform other duties assigned by management.

Skills

Excellent verbal and written commu­n

Time management

Independent work

Organized and detail-oriented

Customer service

Education

Bachelor's degree in related field

Tools

Microsoft Office Suite

CRM systems

Invoicing software

Job description

Pye-Barker Fire & Safety, LLC in Montrose, CO seeks an experienced administrative assistant to support the office manager with accounting, fleet management, licensing, and records.

You will handle clerical tasks, generate reports, manage communications, schedules, and assist with budgets, vendor invoices, and travel coordination. This role offers growth in a protective-industry company with competitive pay and benefits.