Office Manager

Talentify; Medford (OR); On-site; USD 42,000 - 56,000; Full time

Job summary

Talentify is seeking an experienced Administrative Assistant to deliver a broad range of administrative services for department managers. The role requires autonomy, adaptability, and strong teamwork to support multiple projects and departments.

White City, OR-based, full-time position with a comprehensive benefits package. Responsibilities include editing communications, coordinating meetings, travel planning, processing expenses, and assisting with other admin duties as needed.

Qualifications

• Associate or Bachelor's degree preferred; equivalent experience considered.
• At least one year of experience as administrative assistant.
• At least one year of meeting and event planning experience.
• Highly flexible and able to work efficiently in a high-volume, deadline-driven environment.
• Be highly organized with exceptional time management skills.
• Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance.
• Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars.
• Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes.

Responsibilities

• Edit and format communications, presentations, proposals and reports
• Coordinate and schedule meetings and appointments, manage calendars, and provide general office support
• Assist with travel itineraries and arrangements
• Process expense reports, invoices and orders
• Serve as a back-up to other office administrative staff
• Perform other administrative duties as required or assigned

Skills

Meeting & event planning

Administrative support

Time management

Organizational skills

Prioritization

Communication

Self-motivation

Independence

Multitasking

Education

Associate or Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Job description

Position Overview

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

District Overview

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

Location

The position is based out of White City, OR.

Responsibilities

• Edit and format communications, presentations, proposals and reports
• Coordinate and schedule meetings and appointments, manage calendars, and provide general office support
• Assist with travel itineraries and arrangements
• Process expense reports, invoices and orders
• Serve as a back-up to other office administrative staff
• Perform other administrative duties as required or assigned

Qualifications

• Associate or Bachelor's degree preferred; equivalent experience considered
• At least one year of experience as administrative assistant
• At least one year of meeting and event planning experience
• Highly flexible and able to work efficiently in a high-volume, deadline-driven environment
• Be highly organized with exceptional time management skills
• Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance
• Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars
• Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes

Other Requirements

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package thats among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.