Administrative & Operations Coordinator

Medblocks LLC; Worcester, Northern (MA, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Medblocks LLC is seeking an organized Administrative Assistant based in the United States to keep day-to-day operations running smoothly. You will support calendar management, record-keeping, onboarding, and cross-functional coordination.

If you are detail-oriented, tech-savvy, and thrive in a fast-paced startup, you’ll fit right in. The role requires 2+ years of admin experience and strong English communication, with privacy and confidentiality central to our high-trust culture.

Qualifications

• 2+ years of administrative or office coordination experience.
• Proficiency with Google Workspace, MS Office, Slack, and CRMs.
• Strong attention to detail and ability to multi-task.
• Excellent written and verbal English communication.
• Discretion and commitment to privacy in a high-trust culture.

Responsibilities

• Provide core administrative support to maintain daily operations.
• Coordinate calendars and internal/external meetings.
• Monitor supplies and coordinate procurement.
• Handle clerical duties: filing, scanning, document prep.
• Maintain organized filing systems and digital docs.
• Data entry and updates in internal software.
• Assist with onboarding and new-hire admin setup.
• Route inquiries and assist with client communications.
• Coordinate logistics for conferences and events.
• Support compliance-related records in line with policy.
• Draft and organize internal reports and correspondence.

Skills

Administrative support

Calendar management

Written & verbal English

Attention to detail

Privacy & confidentiality

Tools

Google Workspace

Microsoft Office

Slack

CRM systems

Cloud-based file management

Job description

Medblocks LLC is seeking an organized Administrative Assistant based in the United States to keep day-to-day operations running smoothly. You will support calendar management, record-keeping, onboarding, and cross-functional coordination.

If you are detail-oriented, tech-savvy, and thrive in a fast-paced startup, you’ll fit right in. The role requires 2+ years of admin experience and strong English communication, with privacy and confidentiality central to our high-trust culture.