Administrative Assistant

Medblocks LLC; Worcester, Northern (MA, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Medblocks LLC is seeking an organized Administrative Assistant based in the United States to keep day-to-day operations running smoothly. You will support calendar management, record-keeping, onboarding, and cross-functional coordination.

If you are detail-oriented, tech-savvy, and thrive in a fast-paced startup, you’ll fit right in. The role requires 2+ years of admin experience and strong English communication, with privacy and confidentiality central to our high-trust culture.

Qualifications

• 2+ years of administrative or office coordination experience.
• Proficiency with Google Workspace, MS Office, Slack, and CRMs.
• Strong attention to detail and ability to multi-task.
• Excellent written and verbal English communication.
• Discretion and commitment to privacy in a high-trust culture.

Responsibilities

• Provide core administrative support to maintain daily operations.
• Coordinate calendars and internal/external meetings.
• Monitor supplies and coordinate procurement.
• Handle clerical duties: filing, scanning, document prep.
• Maintain organized filing systems and digital docs.
• Data entry and updates in internal software.
• Assist with onboarding and new-hire admin setup.
• Route inquiries and assist with client communications.
• Coordinate logistics for conferences and events.
• Support compliance-related records in line with policy.
• Draft and organize internal reports and correspondence.

Skills

Administrative support

Calendar management

Written & verbal English

Attention to detail

Privacy & confidentiality

Tools

Google Workspace

Microsoft Office

Slack

CRM systems

Cloud-based file management

Job description

Medblocks is building a developer-focused “stack for healthcare” that makes it possible for anyone to build applications that integrate directly with clinical workflows without rebuilding expensive Electronic Medical Records systems. We believe code has the potential to save more lives than doctors can by themselves.

Founded by doctors-turned-programmers, our team leverages open, vendor-neutral standards like openEHR, FHIR, SMART, and SNOMED CT to create a platform that makes healthcare data accessible, interoperable, and useful.

Our Culture

At Medblocks, we operate with three core values:

Trust: We trust you’ll get your work done without micromanagement. We don’t enforce working hours or monitor your activity—we measure outcomes, not outputs.

Transparency: We believe information flow is at the heart of a healthy company. We share detailed financials and metrics with our team and maintain open communication about company direction.

Customer Value & Honesty: We’re obsessively focused on delivering value to our customers and maintaining honest relationships about what our technology can and cannot do.

We’re a team that values deep work, clear communication, and continuous learning. We’re building technology that matters, and we’re looking for individuals who want their code to make a difference in healthcare.

The Role

We are seeking an organized, proactive Administrative Assistant based in the US to keep our day-to-day operations running seamlessly. Reporting directly to the Office Manager, you will serve as the backbone of our administrative workflows, handling everything from calendar management and record-keeping to event logistics and onboarding support.

In this role, you will interact with cross-functional team members, assist with client communication materials, and ensure our internal documentation and systems are meticulously maintained. If you are detail-oriented, tech-savvy, and thrive in an autonomous, fast-paced environment, we would love to have you on our team.

• Location: US
• Work Authorization: Must be legally authorized to work in the United States

Responsibilities

• Provide core administrative support to ensure smooth daily operations and efficient internal workflow coordination.
• Manage calendar coordination and schedule internal team meetings, client consultations, and key company activities.
• Monitor office supply inventory and coordinate procurement to guarantee the continuous availability of essential team tools.
• Execute general clerical duties, including filing, scanning, document preparation, and other assigned operational tasks.
• Maintain organized, accessible, and accurate company filing systems and digital documentation.
• Perform accurate data entry and update internal software platforms to support client tracking and operational pipelines.
• Assist in maintaining compliance-related records and internal documentation in strict alignment with company policies.
• Draft, format, and organize correspondence, internal reports, and general operational documents as directed by management.
• Support external and internal communication efforts by routing incoming inquiries and assisting with client emails and newsletter distributions.
• Help coordinate logistics for Medblocks’ attendance and participation in industry conferences and trade events.
• Support employee onboarding by preparing documentation and assisting with administrative setups for new hires.
• Track and organize incoming client inquiries and follow-up activities to support client success teams.

Requirements

• 2+ years of administrative support, office coordination, or executive assistant experience (startup or remote experience preferred).
• Proficiency with modern remote work and office tools (e.g., Google Workspace, Microsoft Office, Slack, CRM systems, and cloud-based file management).
• Exceptional attention to detail with proven ability to multi-task, prioritize assignments, and maintain highly structured records.
• Clear, professional written and verbal English communication skills for handling correspondence and internal/external messaging.
• Self-motivated and adaptable, with a strong commitment to privacy, confidentiality, and alignment with our high-trust company culture.