Remote Executive Assistant & Calendar Specialist

Medcoded Usa; United States; Remote; USD 55,000 - 85,000; Full time

Job summary

Medcoded Usa is seeking a highly organized Executive Assistant to provide administrative, operational, and scheduling support to our executive team. This remote role requires meticulous calendar management, meeting coordination, and confidential handling of information across time zones.

The ideal candidate will be proactive, detail-oriented, and able to work independently with minimal supervision, balancing multiple priorities while maintaining professional communications with internal teams,

Qualifications

• Professional or educational background in administration or related field.
• Experience supporting executives or leadership teams.
• Strong calendar management and scheduling.
• Excellent written and verbal communication.
• Ability to manage confidential information discreetly.
• Ability to work independently in a remote environment.
• Schedule flexibility to support executives across time zones.
• Experience using Gmail/Google Workspace and MS Office.

Responsibilities

• Manage executive calendars, meetings, and reminders.
• Coordinate internal and external meetings with agendas.
• Monitor and organize emails and executive communications.
• Prepare documents, presentations, and reports.
• Take meeting notes and track action items.
• Support day-to-day admin operations for leadership.
• Coordinate communication between executives, staff, clients, and partners.
• Maintain organized files and trackers.
• Assist with travel planning and event logistics.
• Identify workflow gaps and improve processes.
• Provide flexible support during busy periods.

Skills

Calendar management

Scheduling

Email management

Communication

Discretion/confidentiality

Problem solving

Time management

Independence

Tools

Gmail

Google Workspace

Microsoft Office

Google Calendar

Google Docs

Google Sheets

Microsoft Excel

Zoom

Teams

Job description

Medcoded Usa is seeking a highly organized Executive Assistant to provide administrative, operational, and scheduling support to our executive team. This remote role requires meticulous calendar management, meeting coordination, and confidential handling of information across time zones.

The ideal candidate will be proactive, detail-oriented, and able to work independently with minimal supervision, balancing multiple priorities while maintaining professional communications with internal teams,