Administrative & Operations Coordinator

Scion Staffing, Inc.; Vancouver (WA); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Competitive hourly pay: $25–$27

Potential for permanent employment

Equipment provided (laptop)

Supportive team environment

Work schedule Monday–Friday

Job summary

Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative & Operations Coordinator for an established nonprofit organization in Vancouver, Washington. This is a full-time, onsite, temporary opportunity with potential for permanent hire located in Vancouver, Washington.

The Administrative & Operations Coordinator will play a vital role in supporting the daily operations of a mission-driven nonprofit organization.

Qualifications

• Experience in administrative support or office operations within a professional environment.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities while maintaining accuracy and meeting deadlines.
• Excellent written and verbal communication skills, with a welcoming, professional approach to interacting with colleagues, vendors, and visitors.

Responsibilities

• Coordinate daily office operations, including reception, incoming calls, visitors, deliveries, office supplies, equipment, records, and general workplace organization.
• Provide administrative support to staff, leadership, and the Board of Directors, including scheduling meetings, coordinating events, and assisting with staff retreats and organizational gatherings.
• Support facilities operations by coordinating with landlords, vendors, utility providers, and external contractors while maintaining office equipment, safety supplies, and operational resources.
• Assist with financial administration, including invoice intake, check distribution, corporate credit card documentation, and utility expense reviews.
• Maintain accurate organizational records, including contracts, insurance documentation, certificates, claims information, and other confidential administrative files.
• Coordinate technology-related needs, including basic troubleshooting, computer equipment setup, purchasing, distribution, and communication with external IT providers.

Skills

Administrative support

Office coordination

Organizational skills

Communication skills

Microsoft Office

SharePoint

Teams

OneDrive

Adobe

Zoom

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft 365

SharePoint

Teams

OneDrive

Adobe

Zoom

Job description

POSITION OVERVIEW:

Scion Nonprofit Staffing has been engaged to conduct a search for an Administrative & Operations Coordinator for an established nonprofit organization. This is a full-time, onsite, temporary opportunity with potential for permanent hire located in Vancouver, Washington . The Administrative & Operations Coordinator will play a vital role in supporting the daily operations of a mission-driven nonprofit organization. This position provides essential administrative and operational support across facilities, finance, human resources, and technology while serving as a central resource for staff, leadership, and the Board of Directors. The ideal candidate is an organized, proactive, and detail-oriented professional who enjoys problem-solving, collaborating with others, and contributing to a meaningful mission.

PERKS:

• Competitive Compensation: Earn $25–$27 per hour with a consistent, full-time weekday schedule.
• Meaningful Work: Support an organization dedicated to environmental conservation and protecting natural landscapes for future generations.
• Potential for Permanent Employment: Gain valuable experience in a temporary position with the possibility of transitioning into a long-term opportunity.
• Supportive Team Environment: Collaborate with passionate professionals in an inclusive, mission-driven workplace that values teamwork and shared success.
• Work-Life Balance: Enjoy a predictable Monday–Friday schedule with some flexibility, a professional-casual environment, and employer-provided equipment.

RESPONSIBILITIES:

• Coordinate daily office operations, including reception, incoming calls, visitors, deliveries, office supplies, equipment, records, and general workplace organization.
• Provide administrative support to staff, leadership, and the Board of Directors, including scheduling meetings, coordinating events, and assisting with staff retreats and organizational gatherings.
• Support facilities operations by coordinating with landlords, vendors, utility providers, and external contractors while maintaining office equipment, safety supplies, and operational resources.
• Assist with financial administration, including invoice intake, check distribution, corporate credit card documentation, and utility expense reviews.
• Maintain accurate organizational records, including contracts, insurance documentation, certificates, claims information, and other confidential administrative files.
• Coordinate technology-related needs, including basic troubleshooting, computer equipment setup, purchasing, distribution, and communication with external IT providers.

QUALIFICATIONS:

Experience in administrative support, office coordination, office management, or business operations within a professional environment. Strong organizational skills, attention to detail, and the ability to manage competing priorities while maintaining accuracy and meeting deadlines. Excellent written and verbal communication skills, with a welcoming, professional approach to interacting with colleagues, vendors, and visitors. Proficiency in Microsoft Office, including Word, Excel, and PowerPoint, with familiarity with Microsoft 365 applications, SharePoint, Teams, OneDrive, Adobe, and Zoom. Resourceful and adaptable problem-solver with the ability to troubleshoot basic technology issues, handle confidential information with discretion, and work both independently and collaboratively.

COMPENSATION AND BENEFITS:

This position offers a competitive hourly pay rate of $25–$27 per hour, depending on experience and qualifications. This is a full-time, onsite opportunity in Vancouver, Washington, with a typical Monday–Friday schedule of approximately 8:30 a.m. to 4:30 p.m., with some flexibility. The temporary assignment is anticipated to continue through February 2027, with the potential for permanent employment based on organizational needs. The organization provides necessary work equipment, including a laptop, and offers a welcoming, professional-casual workplace. Additional benefits eligibility will be discussed during the hiring process.

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.