Grants Administration Coordinator

Scion Staffing; Portland (OR); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Impactful philanthropic work

Collaborative team environment

Hands-on exposure to grantmaking

Experience with grants databases

Direct interaction with nonprofits

Job summary

Scion Nonprofit Staffing is seeking a Grants Administration Coordinator for an established philanthropic foundation based in Portland, Oregon. The role focuses on operational grant support, ensuring data accuracy, compliance, and strong nonprofit partner service.

Key duties include managing grantee records, performing due diligence, coordinating grant workflows, and assisting with data collection and reporting during peak cycles.

Qualifications

• Experience in data entry, compliance, grants administration, customer service, or administrative support; nonprofit or philanthropic experience is preferred.
• Experience with integrated databases or data management systems with a focus on accuracy and data integrity.
• Excellent customer service, written and verbal communication, interpersonal and collaboration skills.
• Strong organizational skills with ability to prioritize deadlines, work independently, and adapt to changing needs.

Responsibilities

• Enter, review, and maintain grant recommendations, grantee information, and records while ensuring data accuracy and integrity.
• Conduct due diligence and compliance research on current and prospective grantees according to procedures.
• Coordinate grant processing workflows, including award/decline communications, approvals, evaluations, mailings, and grantee correspondence.
• Provide responsive customer and technical support to nonprofit organizations and collaborate with internal teams.
• Assist with data collection, reporting, meeting materials, communications, portal updates, and peak-cycle administrative needs.
• Contribute to improvements in grants administration processes, systems, documentation, policies, and data-cleanup efforts.

Skills

Data entry

Compliance

Grants administration

Customer service

Administrative support

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Teams

Job description

Scion Nonprofit Staffing has been engaged to conduct a search for a Grants Administration Coordinator for an established philanthropic foundation dedicated to strengthening communities through grantmaking and charitable initiatives. This opportunity is based in Portland, Oregon.

POSITION OVERVIEW:

The Grants Administration Coordinator provides essential operational support throughout the grantmaking process, with a strong focus on data accuracy, compliance, and nonprofit customer service. This role manages grantee information, conducts due diligence research, supports grant processing, and communicates directly with nonprofit partners. The ideal candidate is detail-oriented, organized, adaptable, and comfortable managing multiple priorities in a collaborative, mission-driven environment.

PERKS:

• Make an impact by supporting philanthropic initiatives that strengthen communities
• Join a collaborative, mission-driven team
• Gain hands-on exposure to grantmaking operations and nonprofit compliance
• Build experience with grants databases, due diligence, and data management
• Work directly with nonprofit organizations and cross-functional internal teams

RESPONSIBILITIES:

• Enter, review, and maintain grant recommendations, grantee information, and records while ensuring data accuracy and integrity.
• Conduct due diligence and compliance research on current and prospective grantees in accordance with established procedures.
• Coordinate grant processing workflows, including award and decline communications, approvals, evaluations, mailings, and grantee correspondence.
• Provide responsive customer and technical support to nonprofit organizations while partnering with internal teams.
• Assist with data collection, reporting, meeting materials, communications, portal updates, and administrative needs during peak grant cycles.
• Contribute to improvements in grants administration processes, systems, documentation, policies, and data-cleanup efforts.

QUALIFICATIONS:

• Experience in data entry, compliance, grants administration, customer service, or administrative support; nonprofit or philanthropic experience is preferred.
• Experience working with integrated databases or data management systems with a strong focus on accuracy and data integrity.
• Excellent customer service, written and verbal communication, interpersonal, and collaboration skills.
• Strong organizational skills with the ability to prioritize multiple deadlines, work independently, and adapt to changing needs.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and Teams.

COMPENSATION AND BENEFITS:

This temporary opportunity offers $24.00–$25.00 per hour, depending on experience, and is anticipated to last up to six months.

The position is approximately 37.5 hours per week, and client-provided equipment will be supplied.

Scion Nonprofit Staffing is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation, or any other protected class.

We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent.

For opportunities located in a region that has enacted fair chance, arrest, or conviction based employment ordinances, Scion Nonprofit Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records.

We engage in socially conscious business practices and believe that diverse, equitable, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.