Recreation Assistant

Jackson State University; Van Winkle (MS); On-site; USD 32,000 - 42,000; Full time

Job summary

Jackson State University is seeking a Recreation Assistant to manage daily clerical tasks and maintain a customer-friendly office environment for students, faculty, staff, and external constituents. The role includes budgeting duties for the Walter Payton Center, coordinating meetings and travel, processing correspondence, and supporting purchasing and filing systems.

The successful candidate will have a Bachelor’s degree and office administration experience, with strong attention to detail,

Qualifications

• Bachelor's degree required; office administration experience preferred.
• Detail-oriented with strong organizational, communication and teamwork skills.

Responsibilities

• Oversee daily clerical and office functions.
• Greet and assist students, faculty, staff, customers, and external constituents.
• Maintain the Walter Payton Center budget and assist with transactions.
• Coordinate meetings, travel arrangements, and work orders.
• Deliver mail and retrieve post daily; order supplies as needed.
• Proofread documents for accuracy and maintain filing systems.
• Oversee purchasing and maintain filing and record keeping for the staff.
• Participate in professional development sessions and manage multiple projects.

Education

Bachelor's degree

Job description

Jackson State University, an NCAA Division I member of the Southwestern Athletic Conference and one of the leading institutions of higher education in the region is accepting applications for the position of Recreation Assistant.

• Effectively perform and oversee the daily clerical and office functions.
• Maintain a customer-friendly office environment. Greet and assist students, faculty, staff, customers, and external constituents.
• Maintain an accurate account of the Walter Payton Center’s (WPC) approved fiscal year budget.
• Assist the Business Manager and other staff with clerical tasks.
• Coordinate and schedule inter-office functions, including meetings, conferences, travel arrangements, work orders, etc.
• Deliver all correspondence and retrieve mail from the post office daily.
• Order all office and copier supplies, furniture, equipment, etc., as needed.
• Proofread internal and external documents for accuracy.
• Assist with compliance and monitoring of all transactions made through the facility.
• Develop, implement, and oversee the maintenance of filing, record keeping, distribution of materials, and other types of office systems.
• Oversee all purchasing on behalf of the Walter Payton Staff.
• Prepare, track, and process initial letters and memos for the WPC staff.
• Participate in on and off-campus professional development training sessions, seminars, and workshops geared toward efficient processes.
• Prioritize and manage multiple projects simultaneously with complete accuracy and within established timelines.
• Perform other duties as assigned by the Director and Business Manager.
• Perform other duties as assigned.

Bachelor’s degree required; office administration experience preferred. Must be detail-oriented and demonstrate strong organizational, communication and team-building skills.