Executive Administrative Assistant to the Associate Dean

Jacksonville State University; Jacksonville (AL); On-site; USD 32,000 - 40,000; Full time

Job summary

Jacksonville State University seeks an Administrative Assistant to provide and coordinate administrative support to the College of Health Professions and Wellness. Under supervision of the Associate Dean, you will manage daily office operations and support across departments.

The role requires at least two years of clerical experience, a high school diploma, and strong organization, communication, and data handling skills. Some evenings or weekend work may be required.

Qualifications

• High School diploma or equivalent.
• At least two (2) years full time equivalent experience in clerical or administrative support.

Responsibilities

• Provides administrative support to the College of Health Professions and Wellness.
• Manages the operational details of the School of Nursing.
• Develops and refines work routine and carries out assignments through to completion with only unusually important or complicated tasks reviewed in detail.
• Oversees and helps establish/maintain filing systems.
• Compiles data and numbers to incorporate into various reports.
• Collaborates with various departments across campus to ensure student success.
• Prepares forms, reports, or other materials requiring specific knowledge of methods, procedures, policies, or other information.
• Sends out recruitment emails and responds to program inquiries.
• Organizes correspondence requiring attention of supervisor; independently answers correspondence calling for standard information or materials and completes routine forms.
• Receives, screens, and routes visitors; answers routine inquiries by phone, email or in person.
• Receives, sorts according to content and delivers mail.
• Maintains inventory of office supplies and materials.
• Sends out mass emails to students about general information regarding scholarships, upcoming events, etc.
• May supervise student workers.
• Verifies student payroll, addresses concerns directly with payroll for a solution.
• Provides assistance to other administrative supports roles within the School as needed.
• Performs other duties as assigned.

Skills

Administrative support

Communication

Organization

Data handling

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Jacksonville State University seeks an Administrative Assistant to provide and coordinate administrative support to the College of Health Professions and Wellness. Under supervision of the Associate Dean, you will manage daily office operations and support across departments.

The role requires at least two years of clerical experience, a high school diploma, and strong organization, communication, and data handling skills. Some evenings or weekend work may be required.