Administrative & Operations Coordinator

simera-talent; San Francisco (CA); Remote; USD 65,000 - 95,000; Full time

Job summary

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The role requires detail orientation, initiative, and the ability to manage multiple priorities across teams.

Responsibilities include calendar management, document handling, reporting, onboarding support, and cross-team coordination. Remote work setup and professional discretion are essential for success.

Qualifications

• Proven experience coordinating schedules, documents, and administrative processes.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in documentation.
• Effective time management and prioritization in a fast-paced environment.
• Ability to work independently and with remote teams.
• Proficient in calendar management and reporting tools.
• Experience using Google Workspace or Microsoft Office.
• Discreet handling of confidential information.
• Reliable internet connection and suitable remote setup.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding and team coordination.
• Handle routine emails and inquiries, routing to appropriate teams.
• Coordinate meetings, calls, events, and other business activities.
• Assist with invoices, expense tracking, and purchase requests.
• Maintain accurate records and documentation.
• Identify process gaps and suggest improvements for efficiency.
• Support managers and team members with operational needs.
• Maintain confidentiality of sensitive information.
• Ensure adherence to administrative procedures and policies.

Skills

Excellent communication

Organizational skills

Attention to detail

Time management

Multitasking

Problem solving

Documentation

Calendar management

Google Workspace

Microsoft Office

Remote coordination

Independent work

Tools

Google Workspace

Microsoft Office

Job description

Simera is seeking a highly organized Administrative Coordinator to oversee administrative activities, coordinate daily operations, and ensure internal processes run smoothly. The role requires detail orientation, initiative, and the ability to manage multiple priorities across teams.

Responsibilities include calendar management, document handling, reporting, onboarding support, and cross-team coordination. Remote work setup and professional discretion are essential for success.