Administrative Operations Coordinator

simera-talent; San Francisco (CA); Remote; USD 55,000 - 85,000; Full time

Job summary

Simera-talent is seeking an Administrative Coordinator to oversee daily administrative activities, coordinate schedules, and streamline internal processes. The role requires meticulous organization, proactive communication, and the ability to manage multiple priorities across remote teams.

You will handle calendars, onboarding support, document control, reporting, and coordination with various stakeholders.

Qualifications

• Excellent written and verbal communication skills.
• Strong organizational skills and coordination abilities.
• Highest attention to detail and accuracy.
• Excellent time-management and prioritization.
• Ability to manage multiple tasks and deadlines.
• Proactive problem solving and follow-up.
• Proficiency with Google Workspace and/or Microsoft Office.
• Comfort with calendars, spreadsheets, and project tools.
• Ability to coordinate with multiple teams and stakeholders.
• Strong documentation and record-keeping.

Responsibilities

• Coordinate daily administrative activities and support business operations.
• Manage calendars, meetings, appointments, and schedules.
• Coordinate communication between internal teams and external contacts.
• Organize and maintain digital files, documents, records, and databases.
• Prepare, update, and distribute reports, presentations, spreadsheets, and other documents.
• Monitor tasks, deadlines, and follow-ups to ensure timely completion.
• Assist with onboarding and team coordination.
• Manage routine emails and inquiries, routing to the right person.
• Coordinate meetings, calls, and events.
• Assist with invoices, expense tracking and purchase requests as needed.
• Maintain accurate records and ensure information is organized.
• Identify process gaps and suggest improvements.
• Support managers and team members with operational needs.
• Maintain confidentiality of sensitive information.
• Ensure procedures and policies are followed.

Skills

Excellent communication

Organizational skills

Attention to detail

Time management

Multitasking

Problem solving

Google Workspace

Calendar management

Documentation

Independent working

Tools

Google Workspace

Microsoft Office

Project management tools

Spreadsheets (Excel/Sheets)

Job description

Simera-talent is seeking an Administrative Coordinator to oversee daily administrative activities, coordinate schedules, and streamline internal processes. The role requires meticulous organization, proactive communication, and the ability to manage multiple priorities across remote teams.

You will handle calendars, onboarding support, document control, reporting, and coordination with various stakeholders.