Administrative & Operations Coordinator

United Food Bank; Mesa (AZ); Hybrid; USD 42,000 - 52,000; Full time

Job summary

United Food Bank is seeking an Administrative Coordinator who will manage front desk operations, support the Chief Administrative Officer and Finance, and develop SOPs and training materials. The role emphasizes organization, clear documentation, and proficiency with AI-assisted workflows.

The ideal candidate will have strong communication skills, experience with Microsoft Office, and the ability to work with executive leaders, volunteers, and partners in a fast-paced nonprofit environment.

Qualifications

• High school diploma or GED; associate or bachelor's preferred.
• 3+ years of admin/office management or executive support experience.
• Excellent verbal communication and compassionate customer service.
• Experience creating written documentation (SOPs, training materials).
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Familiarity with AI-assisted productivity tools.

Responsibilities

• Front desk and reception management, greeting visitors and handling inquiries.
• Provide administrative support to Finance and other departments.
• Draft and maintain SOPs and training materials across departments.
• Support executive scheduling, correspondence, and meeting preparation.
• Assist with documentation, filing, and digital record-keeping using AI tools.

Skills

Verbal communication

Time management

Multitasking

Customer service

Microsoft Office

AI productivity

Education

GED or higher

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

United Food Bank is seeking an Administrative Coordinator who will manage front desk operations, support the Chief Administrative Officer and Finance, and develop SOPs and training materials. The role emphasizes organization, clear documentation, and proficiency with AI-assisted workflows.

The ideal candidate will have strong communication skills, experience with Microsoft Office, and the ability to work with executive leaders, volunteers, and partners in a fast-paced nonprofit environment.