Operations & Admin Coordinator: Drive Seamless Workflows

Jobs for Humanity; California; On-site; USD 48,000 - 60,000; Full time

Job summary

Jobs for Humanity is seeking a highly organized Operations Administrator and Co-ordinator to support daily business functions. This paid role involves coordinating operational activities, managing administrative tasks, and ensuring smooth communication across departments.

You will work with another administrator to maintain efficient processes and contribute to the smooth running of the business. You will work alongside another administrator to maintain efficient processes, manage calendars and

Qualifications

• Proficient in Microsoft Office suite and CRM software.
• Strong administrative experience with excellent organisational skills.
• Excellent written and verbal English communication.
• Good computer literacy and quick to learn new programs.
• Able to prioritise tasks and manage time effectively.
• Customer-focused with professional approach to stakeholders.
• Capable of working independently.

Responsibilities

• Oversee and coordinate daily operational activities to ensure smooth workflow
• Manage sales administration processes, including processing orders and maintaining accurate records
• Utilise CRM software to update customer information and track interactions
• Prepare reports and presentations using Microsoft Word, PowerPoint, and Excel
• Support the team with general administrative duties such as filing, data entry, and correspondence
• Liaise with clients and internal teams via email and telephone to facilitate effective communication
• Assist in organising meetings, scheduling appointments, and managing calendars using Microsoft Outlook
• Maintain organisational systems to improve efficiency and productivity

Skills

Microsoft Office Proficiency

CRM software familiarity

Administrative experience

English communication

Computer literacy

Time management

Customer service orientation

Independent work

Tools

CRM software

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Jobs for Humanity is seeking a highly organized Operations Administrator and Co-ordinator to support daily business functions. This paid role involves coordinating operational activities, managing administrative tasks, and ensuring smooth communication across departments.

You will work with another administrator to maintain efficient processes and contribute to the smooth running of the business. You will work alongside another administrator to maintain efficient processes, manage calendars and