Administration Manager: Lead Office Ops & Front Desk

Feeding America; Tucson (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Community Food Bank of Southern Arizona (CFBSA) is seeking an Administration Manager to direct day-to-day office operations, supervise two Administrative Coordinators, and oversee front desk services. You will manage vendor relationships, budgets, and meeting logistics, ensuring continuity of service across administrative functions.

The role involves onboarding staff, refining procedures, and coordinating with HR, IT, and Facilities to support organizational needs.

Qualifications

• High school diploma or equivalent required.
• 4 years of experience in office management/administrative operations.
• 2 years of supervisory experience with performance feedback and staff development.
• Experience managing vendor relationships and tracking budgets.
• Experience preparing meeting minutes or formal records.
• Proficiency in Microsoft Office Suite and Microsoft 365.
• Valid Arizona Driver’s License with clean driving record; ability to travel to CFB locations.

Responsibilities

• Supervise, coach, and lead Administrative Coordinators, including scheduling and performance reviews.
• Direct front-desk operations and ensure a staffed reception during business hours.
• Onboard and train coordinator staff and coordinate cross-training.
• Oversee office onboarding/offboarding and space planning with HR/IT/Facilities.
• Manage office supplies, vendor relationships, and office budget; track expenditures.
• Lead Administration Team meetings and maintain minutes and records.
• Coordinate meetings, events, and Board logistics with internal stakeholders.

Skills

Office management

Supervisory experience

Vendor management

Budget tracking

Meeting minutes

Microsoft Office

Arizona driver’s license

Education

High school diploma

Bachelor’s degree in business administration

Tools

Microsoft Office 365

Job description

Community Food Bank of Southern Arizona (CFBSA) is seeking an Administration Manager to direct day-to-day office operations, supervise two Administrative Coordinators, and oversee front desk services. You will manage vendor relationships, budgets, and meeting logistics, ensuring continuity of service across administrative functions.

The role involves onboarding staff, refining procedures, and coordinating with HR, IT, and Facilities to support organizational needs.