Administration and Operations Coordinator

Mott Philanthropic LLC; Boston (MA); On-site; USD 52,000 - 70,000; Full time

Job summary

Mott Philanthropic LLC in Boston, MA seeks an Administration and Operations Coordinator to join our growing nonprofit team. This full-time role supports the CAO with calendar management, meeting coordination, and a mix of administrative tasks, grants support, and data handling.

The ideal candidate is detail-oriented, adaptable, and ready to collaborate across departments to maintain efficient operations and outstanding service to internal teams and external partners.

Qualifications

• Experience maintaining calendars and coordinating meetings.
• Experience with administrative tasks in a nonprofit or foundation setting is desirable.
• Familiarity with grants administration or data management is a plus.

Responsibilities

• Coordinate calendars and meetings for the Chief Administrative Officer.
• Provide general administrative support and data handling.
• Assist with grants management and related financial tasks.

Skills

Calendar management

Meeting coordination

Administrative tasks

Grants support

Tools

Microsoft Office

G Suite / Google Workspace

CRM systems

Job description

Administration and Operations Coordinator

The Administration and Operations Coordinator is a full-time position reporting to the Chief Administrative Officer (CAO). This position demands a detail-oriented professional who excels in maintaining efficient office operations, managing complex calendars and meeting coordination, assisting with financial and administrative tasks, and supporting grants and data management. This versatile role includes a blend of office management, coordination of internal systems and processes, and interaction with different teams within and outside the organization. Emphasizing a customer service mindset, the role requires initiative, flexibility, and a strong ability to adapt and contribute across multiple aspects of the organization's operations.

Prior experience in a foundation environment is not required, although prior experience working in a nonprofit organization is desired.

Mott Philanthropic is an equal opportunity employer and encourages individuals from all backgrounds to apply.