Administration & Operations Manager

Community Food Bank of Southern Arizona; Tucson (AZ); On-site; USD 60,000 - 85,000; Full time

Job summary

Community Food Bank of Southern Arizona seeks an Administration Manager to run day-to-day office operations, supervise two coordinators, and oversee front-desk services, vendor relations, and records. The role leads the Administration Team in meeting logistics, onboarding, training, and process improvements to ensure continuity and excellent operational support for programs and staff.

The position requires a high school diploma or equivalent, plus several years in office management and

Qualifications

• High school diploma or equivalent; four years in office management/administrative operations.
• Two years of supervisory experience with performance feedback and staff development.
• Experience managing vendor relationships and tracking budgets/expenditures.
• Experience in preparing meeting minutes or formal records.
• Proficiency in Microsoft Office Suite and Microsoft 365.

Responsibilities

• Direct day-to-day office operations and front-desk experience.
• Lead Administration Team and coordinate onboarding, training, and coverage.
• Oversee meetings, events, and internal communications logistics.
• Manage vendor relationships, budgets, and procurement processes.
• Maintain administrative records, minutes, and SharePoint content.

Skills

Office management

Supervisory experience

Vendor management

Budget tracking

Microsoft Office

Education

High school diploma or equivalent

Bachelor's degree in business administration

Tools

Microsoft 365

Microsoft Office Suite

Job description

Community Food Bank of Southern Arizona seeks an Administration Manager to run day-to-day office operations, supervise two coordinators, and oversee front-desk services, vendor relations, and records. The role leads the Administration Team in meeting logistics, onboarding, training, and process improvements to ensure continuity and excellent operational support for programs and staff.

The position requires a high school diploma or equivalent, plus several years in office management and