Administrative Operations Coordinator

Virgin-Islands-Water-; Christiansted (United States Virgin Islands); On-site; USD 30,000 - 42,000; Full time

Job summary

Virgin Islands Water and Power Authority seeks an Administrative Assistant I to perform clerical and administrative tasks, ensuring efficient department operations. The role requires overtime as emergencies arise and involves handling budget reports, records, and scheduling for managers and staff.

The ideal candidate will have an Associate’s degree or equivalent experience, strong written and verbal communication, and proficiency with MS Office and data analysis.

Qualifications

• Associate’s degree or equivalent administrative experience is required.
• Strong organizational and record-keeping abilities are essential.
• Proven ability to handle budget and reporting tasks with accuracy.

Responsibilities

• Perform clerical and administrative tasks to support the department.
• Prepare operating reports including time, attendance, hires, transfers and budgets.
• Review policies and prepare responses for signatures; maintain confidential records.
• Coordinate travel, meetings, and appointments for managers and supervisors.
• Prepare memos, agendas, and meeting schedules; manage office supplies.
• Provide cross-functional support and assist other departments as needed.
• Handle petty cash, expense tracking, and ensure proper fund balance.

Skills

Data analysis

Budget preparation

Confidentiality

Time management

Written communication

Verbal communication

Problem solving

Cross-functional coordination

Meeting scheduling

Travel coordination

Education

Associate’s degree in business administration

High school diploma with 3–5 years administrative experience

Tools

Microsoft Word

Outlook

Excel

Access

PowerPoint

Job description

Virgin Islands Water and Power Authority seeks an Administrative Assistant I to perform clerical and administrative tasks, ensuring efficient department operations. The role requires overtime as emergencies arise and involves handling budget reports, records, and scheduling for managers and staff.

The ideal candidate will have an Associate’s degree or equivalent experience, strong written and verbal communication, and proficiency with MS Office and data analysis.