Senior Executive Office Administrator

Government of the Virgin Islands; Christiansted (United States Virgin Islands); On-site; USD 42,000 - 65,000; Full time

Job summary

The Government of the Virgin Islands is seeking a highly responsible administrative professional to support the Commissioner's Office and Division leadership. The role requires handling confidential information, organizing schedules, coordinating travel, and assisting with special projects to maintain efficient office operations.

Responsibilities include meeting planning, record maintenance, and providing cross-divisional support.

Qualifications

• Bachelor’s degree in an accredited institution with at least five years of administrative experience.
• Advanced Certification in a related administrative field with at least eight years of administrative experience.
• Knowledge of modern office management, procedures, practices, and equipment.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality and discretion.
• Ability to prepare accurate, clear, concise reports and handle multiple tasks.

Responsibilities

• Plan, coordinate, facilitate, and schedule meetings for the Commissioner, Program Manager, and designee.
• Handle confidential issues as requested by the Commissioner or designee.
• Coordinate travel arrangements for the Commissioner or designee.
• Maintain the Commissioner’s daily office schedule/calendar.
• Prepare travel expense vouchers, reports, and correspondence for appropriate action.
• Perform filing and maintenance of the Commissioner’s office records.
• Provide administrative support to other divisions within the department as necessary.
• Review incoming memorandums or correspondence and distribute appropriately.
• Compile documentation and data for periodic and special reports to the Governor’s Office.
• Identify and analyze administrative policies and procedures for efficient operations.

Skills

Office management

Time management

Communication

Confidentiality

Education

Bachelor’s degree

Advanced certification

Tools

Microsoft Office

Job description

The Government of the Virgin Islands is seeking a highly responsible administrative professional to support the Commissioner's Office and Division leadership. The role requires handling confidential information, organizing schedules, coordinating travel, and assisting with special projects to maintain efficient office operations.

Responsibilities include meeting planning, record maintenance, and providing cross-divisional support.