Administrative Operations Assistant - UW Organ and Tissue Donation

UW Health; Madison (WI); On-site; USD 32,000 - 42,000; Part time

Benefits offered by this job

Health and dental insurance

Paid time off

Retirement plans

Two-week paid parental leave and adopt

Tuition benefits eligibility

Referral bonus

Job summary

UW Health in Madison, WI seeks an Administrative Operations Assistant to provide essential administrative and operational support. The role focuses on coordinating projects, managing logistics, and ensuring supplies and resources for donor families and transplant recipients.

On-site at 448 Science Drive with a 75% FTE schedule. Ideal candidates have 1 year in administrative support; 3 years preferred; healthcare environment experience preferred.

Qualifications

• 1 year of experience in an administrative support role is required.
• 3 years of experience in an administrative support function preferred.
• Previous experience in a health care setting preferred.
• No minimum education required.
• High School Diploma or equivalent preferred.
• Associate's Degree in Business Administration or related field preferred.

Responsibilities

• Help ensure OTD teams have the resources, supplies, and operational support needed to serve donor families and transplant recipients.
• Coordinate administrative activities, projects, and departmental operations in partnership with OTD leadership.
• Support compliance with organizational policies, procedures, and time-sensitive processes.
• Manage donor and operational kit activity, including supplies and distribution.
• Manage shipping operations, including interoffice mail, USPS mail, and FedEx.

Skills

Administrative support

Project coordination

Logistics management

Supply oversight

Operational support

Education

High School Diploma or equivalent

Associate's Degree in Business Administration or related field

Tools

Office software

Job description

Work Schedule

75% FTE working weekdays, between 8a - 5p. Schedule details to be discussed during the interview process. You will work at 448 Science Drive.

Job Description

Work Schedule

75% FTE working weekdays, between 8a - 5p. Schedule details to be discussed during the interview process. You will work at 448 Science Drive.

Be part of something remarkable

Join a mission-driven team where your organizational expertise, attention to detail, and operational support help advance organ and tissue donation. Whether coordinating critical shipments, maintaining essential donor kit supplies, supporting operational readiness, or ensuring teams have the resources they need to succeed, your work will play a vital role in supporting donation activities across Wisconsin and helping save and improve lives every day.

This impactful role provides administrative and operational support to OTD leadership and staff. The position ensures the efficient day-to-day functioning of the organization through project coordination, logistics management, supply oversight, and administrative operations that support our life-saving mission.

We are seeking an Administrative Operations Assistant to:

• Help ensure OTD teams have the resources, supplies, and operational support needed to serve donor families and transplant recipients
• Coordinate administrative activities, projects, and departmental operations in partnership with OTD leadership
• Support compliance with organizational policies, procedures, and time-sensitive processes
• Manage donor and operational kit activity, including supplies and distribution.
• Manage shipping operations, including interoffice mail, USPS mail, and FedEx.

At UW Health, you will have:

• An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance.
• Full time benefits for part time work (for positions 60% FTE and higher).
• Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance
• Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being
• Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement
• The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions

Qualifications

• No minimum education required.
• High School Diploma or equivalent Preferred
• Associate's Degree in Business Administration or related field Preferred

Work Experience

• 1 year experience in an administrative support role Required
• 3 years experience in an administrative support function Preferred
• Previous experience in a health care setting Preferred

Our Commitment to Social Impact and Belonging

UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

UW Health Clinics

Our physicians and staff are dedicated to providing an exceptional patient and family experience by delivering the highest quality of care in a compassionate environment. With more than 90 primary and specialty care clinics located throughout Dane County and the surrounding areas, we are proud to have the opportunity to impact the communities we serve.