Administrative Assistant

Pye-Barker Fire & Safety; Montrose (CO); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Excellent pay

Medical, dental, vision

Company paid life insurance

Company paid short-term disability

401K with employer match

Paid vacation and company holidays

Training and Career Development

Company vehicle (if applicable)

Job summary

Pye-Barker Fire & Safety in Colorado is seeking an Administrative Specialist to assist the office manager with accounting, fleet management, insurance, and records.

Responsibilities include maintaining department files, monitoring budgets, preparing reports, coordinating travel, and supporting multiple departments and events, while ensuring policy compliance; strong MS Office skills, especially Excel, are required.

Qualifications

• Bachelor's degree or equivalent combination of education and experience is required.
• Three years of related administrative or clerical experience.
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint.
• Experience with Excel and generating reports is preferred.
• Excellent time management and ability to meet deadlines.
• Ability to work independently in a fast-paced environment.
• Excellent verbal and written communication skills.
• Highly organized and detail oriented.
• Experience in an office setting.

Responsibilities

• Manages internal users and permissions for CRM, email, and phones.
• Coordinates with branches on fleet needs and with the fleet provider.
• Obtains, renews, and maintains state licenses and permits.
• Maintains hiring/termination processes per company policy.
• Manages vendor accounts, inventory, and submits invoices.
• Assist other departments as needed.
• Coordinates travel.
• Assists with projects and event support.
• Maintains department records and meeting materials.
• Oversees day‑to‑day office operations.
• Receives and distributes mail; performs other duties.

Skills

MS Office Suite

Excel

Time management

Communication

Organization

Independent work

Office experience

Verbal & written communication

Education

Bachelor's degree in related field or equivalent

Tools

CRM

Job description

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position is responsible for assisting the office manager with accounting, fleet management, insurance, and other functions. Provides administrative and clerical support to an assigned location, department, college, and/ or unit. Develops, maintains, and ensures compliance with department records. Assists with budgetary matters track department funds and purchasing. Compiles reports and monitors assigned projects and/ or program components. May supervise assigned clerical staff and/ or student assistants.

Essential Duties & Responsibilities:

• Manages internal users and their permissions for CRM, email, cell phones, office phones, air cards, etc.
• Manages company telecommunications network and communicates with answering service.
• Coordinates with the branches on their fleet needs and communicates with the fleet provider.
• Obtains, renews, and maintains state licenses and permits.
• Maintain integrity of hiring/termination process through the proper application of company policies.
• Manages key vendor accounts, supply inventory, and submits invoices for payment.
• Assist other departments as needed.
• Coordinates travel.
• Assists with projects and event support.
• Maintains email, voicemail boxes and filing system, prepares department meeting agendas, meeting notes and distributes accordingly.
• Creates and maintains office related records.
• Interprets, monitors, and analyzes inform.
• Oversees and coordinates the day-to-day office operations.
• Receives and distributes incoming and outgoing mail.
• Perform other duties assigned by management.

Education/Qualifications:

• Bachelor's degree from an accredited institution of higher education in related field or an equivalent combination of relevant education and/or experience.
• Three (3) years of related administrative, office or clerical experience.
• Advanced proficiency with Microsoft Office Suite including Excel, Word and PowerPoint.
• Experience with Excel and be comfortable with managing excel generated reports.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent verbal and written communication skills.
• Highly organized and detailed oriented.
• Experience in office setting.

Other Duties

• Adheres to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Performs other duties as assigned.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Compensation

• $18 - $20 hourly DOE

Anticipated Close

• 11.24.2026

Benefits And Perks

• Excellent pay
• Medical, dental, vision
• Company paid life insurance
• Company paid short-term disability
• 401K with employer match
• Paid vacation and company holidays
• Training and Career Development
• Company vehicle (if job applicable)
• Immediate qualification for the ALL In Ownership Plan for all eligible full-time employees

Pye-Barker Fire & Safety is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, pregnancy, sexual orientation, gender identity, gender expression, genetic information, disability, military service and veteran status, or any other characteristic protected by applicable law.