Administrative Operations Assistant — Data & Licensing Support

Volt; Chico (CA); On-site; USD 23,000 - 32,000; Full time

Job summary

Volt is hiring an Administrative Operations Assistant in Chico, CA. The role focuses on data entry, licensing recordkeeping, and coordinating sample shipments to support licensing operations.

The ideal candidate will have a High School Diploma, 1–2 years of admin experience, strong attention to detail, and proficiency in Microsoft Office (Excel, Outlook, Word). Excellent communication skills and ability to multitask in a fast-paced setting are required.

Qualifications

• High School Diploma or equivalent required.
• 1–2 years admin/data entry/office support experience preferred.
• Strong attention to detail and organizational skills required.
• Proficient in Microsoft Office (Excel, Outlook, Word).
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience maintaining records, spreadsheets, and tracking systems.
• Ability to work independently and as part of a team.
• Shipping, inventory tracking, or sample management experience is a plus.

Responsibilities

• Perform data entry and maintain licensing records and tracking systems.
• Monitor licensing portals for approvals, updates, comments, and feedback.
• Review licensor feedback and communicate updates to the team.
• Organize, label, track, and prepare contractual samples for shipment.
• Coordinate sample shipments and maintain shipping records and tracking information.
• Assist with filing, document management, and administrative support activities.
• Maintain organized electronic and physical records.
• Support Licensing Coordinators with daily operational and administrative tasks.
• Help track approvals, outstanding submissions, and resubmission requirements.
• Collaborate with internal departments to support licensing operations and workflow efficiency.

Skills

Data entry

Licensing records

Attention to detail

Organization

Written & verbal communication

Multitasking

Independent work

Team collaboration

Shipping/inventory support

Education

High School Diploma or equivalent

Tools

Excel

Outlook

Word

Job description

Volt is hiring an Administrative Operations Assistant in Chico, CA. The role focuses on data entry, licensing recordkeeping, and coordinating sample shipments to support licensing operations.

The ideal candidate will have a High School Diploma, 1–2 years of admin experience, strong attention to detail, and proficiency in Microsoft Office (Excel, Outlook, Word). Excellent communication skills and ability to multitask in a fast-paced setting are required.