Licensing Data & Records Assistant

State of California; California (MO); On-site; USD 2,066,000 - 2,755,000; Part time

Job summary

The State of California is seeking a Student Assistant to support the Licensing Intake Unit. The role involves scanning and indexing documents, creating and monitoring applicant files, and ensuring data accuracy in the licensing system.

You will maintain spreadsheets, handle document pickup/delivery, and assist with purging files according to purge criteria, including confidential destruction preparation. This position provides practical experience in records management and administrative

Responsibilities

• Scans and indexes documents to the correct licensing record in the licensing system
• Creates and monitors applicant files and ensures information in the automated licensing system is accurate
• Maintains and inputs data into several spreadsheets
• Performs timely pickup and delivery of documents
• Assists with purging licensing files using established purge criteria
• Prepares discarded documents for confidential destruction

Job description

The State of California is seeking a Student Assistant to support the Licensing Intake Unit. The role involves scanning and indexing documents, creating and monitoring applicant files, and ensuring data accuracy in the licensing system.

You will maintain spreadsheets, handle document pickup/delivery, and assist with purging files according to purge criteria, including confidential destruction preparation. This position provides practical experience in records management and administrative